Schedule an Instructor-led OTS training session

In the Schedule training page, after you selected the Operator Training Simulator (OTS) training session activity (see Select an Instructor-led Operator Training Simulator training session for more information), you can then schedule the session.

Schedule an Instructor-led OTS training session

1. (Optional) In the Invite additional instructors (optional) section, assign up to two additional Instructors for the OTS training session by doing the following:

   1. Select an Instructor name in the Potential Instructors column, and then select Add.

      The Instructor name moves to the Existing instructors column.

      The default Existing Instructors are from the selections you made in the previous OTS training session.

      You can filter out an Instructor name in a column by using its Search box.

   2. (Optional) In the Existing Instructors column, select an Instructor name, and then select Remove to unassign them from the OTS training session.

   3. (Optional) Select Restore default to set the Existing Instructor selections back to the default settings.

   4. (Optional) Select Set as default to save your Instructor selections for the next OTS session scheduling.

   Assigned instructors can act as the Instructor during a running OTS training session, but the owner is the only person that can start the session.

   

2. In the Assign trainees section, assign the required Trainees for the OTS training session by doing the following:

   1. Select the Trainee name in the Potential trainees column, and then select Add.

      The Trainee name moves to the Existing trainees column.

      The default Existing Trainees are from the selections you made in the previous OTS training session.

      You can filter out a Trainee name in a column by using its Search box.

   2. (Optional) In the Existing Trainees column, select a Trainee name, and then select Remove to unassign them from the OTS training session.

   3. (Optional) Select Restore default to set the Existing trainees selections back to the default settings.

   4. (Optional) Select Set as default to save your preferred Existing Trainees for the next OTS session scheduling.

   

3. (Optional) If the Schedule training page contains an Assign applinks section, do the following:

   1. In each applink list, assign one or more applinks to each Trainee.

      You cannot assign the same applink to multiple Trainees.

   2. Select Save applinks to save your changes.

      If you decide not to assign an applink to a Trainee, then the Trainee can select an applink when they connect to the session through the course's Training schedule page.

   

4. (Optional) If the Schedule training page contains a Assign nodes section, do the following:

   1. Assign a node to each Trainee.

      The nodes are the same as the stations of the OTS system.

   2. Select Save nodes to save your changes.

      If you decide not to assign a node to a Trainee, then the Trainee can select a node when they connect to the session through the course's Training schedule page.

   

5. In the Timezone section, do the following:

   1. Select a time zone that was agreed upon by the Trainees and Instructors.

      The default time zone in the list is the selection you made in the previous OTS training session.

   2. (Optional) Select Restore default to set the time zone back to the default setting.

   3. (Optional) Select Set as default to save your preferred time zone for the next OTS session scheduling.

   

6. In the OTS Region section, do the following:

   1. Select an OTS region based on where the majority of the Trainees are located.

      If a single Trainee is assigned to the session, select the region based on their location.

      The default selected region is from the selection you made in the previous OTS training session.

   2. (Optional) Select Restore default to set the OTS region selection back to the default setting.

   3. (Optional) Select Set as default to save your preferred OTS region for the next OTS session scheduling.

   

7. In the Scheduled time section, do the following:

   1. Select the OTS training session's start time and end time.

   2. Select Schedule session to save your changes.

      Your Personal Instructor Workspace (PIW) may support this scheduled OTS training session:

      • If your PIW supports the session, then it is configured to the session and the Scheduled time section displays a Personal Instructor Workspace: Configured message. If an additional Instructor has access to your PIW, any changes that they make to it also transfers to the session.

      • If your PIW does not supports the session, then the Scheduled time section displays a Personal Instructor Workspace: Unavailable message. Any changes that you make to the simulation does not save to continue during future sessions.

   

8. Select Close.

   The course's Training schedule page appears and displays its scheduled OTS training sessions:

   • The time zone selected by the Instructor automatically reconfigures for the Trainees.

   • Under the Instructor column, the Instructor with (owner) next to their name is the assigned OTS training session owner. The OTS training session owner is the only person who can start the session.

   • An OTS training session's status displays Not started until it is about to reach its start time.

   • You can change the course's Training schedule list to display a specific number of entries. See Customize the Training schedule list display for more information.

   • You can delete any unfinalized sessions listed in the Training schedule page. See Delete unfinalized scheduled sessions for more information.