About access levels

Almost every item in a project — every screen object, object animation, project screen, and task worksheet — can be assigned an access level. It determines which groups of users can edit the item during development and/or use the item during run time.

There are 255 possible access levels, which allows for a large amount of granularity. Each group of users is configured with ranges of levels for both development and run time, and the groups' ranges may overlap.

This means that for a user to be able to edit and/or use an item, the item's access level must fall within the range specified for that user's group.

For example, UserA of GroupA has a range of 1-10 and UserB of GroupB has a range of 5-15. To continue the example:

• Item #1 has Access Level = 1

• Item #2 has Access Level = 7

• Item #3 has Access Level = 12

• Item #4 has Access Level = 20

Consequently,

• Only UserA can access Item #1

• Both users can access Item #2

• Only UserB can access Item #3

• Neither user can access Item #4

The default access level for all items is 0, and all users can use all items at that level.

For project screens, the access level can be set in the Screen Attributes dialog box.

For screen objects and animations, the access level can be set in the Object Properties dialog box. (If the option is not available in the main dialog box, then it should be available in one of the supplemental dialog boxes, depending on the type of object or animation.)

For task worksheets, do the following:

1. Open the worksheet for editing, and then click anywhere in the body of the worksheet. The Access Level command, on the Project tab of the ribbon, is enabled.

2. Click Access Level. The Security dialog box is displayed.

3. In the Access Level box, enter an access level for editing the worksheet.

4. Click OK.