Enter tour run data on the Data Entry Sheet

Use the Data Entry Sheet tab to enter or review tour run tags in a list format. Depending on how the tour was configured, tag data may need to be submitted for approval before it can be sent to PI Data Archive.

Note: If the Data Entry Only Group can send data to PI and Auto Send Data to PI tour options are both set to True, you can send the data you collected to PI when you save and close a tour run. However, if Data Entry Only Group can send data to PI is set to True and Auto Send Data to PI is set to False, you need to click to send data to PI Data Archive.

1. In the Data Entry window, click the Data Entry Sheet tab.

2. In the Value field, choose one of the following methods to enter or edit a valid tag value.

   To ...	Do this ...
   Enter a value	Type a tag value. Refer to the attributes displayed in the Tag Info tab to ensure you type a valid entry. For example, check the data entry format and the validation limit values.
   Edit a value	Select a row (or press Enter until the row to be edited is highlighted). Click the cell that needs to be changed. Enter a new value.
   Enter a digital state (if configured)	Right-click the tag value. Select Set Status. Select a digital state from the drop-down list. Note: User-defined states are displayed first, followed by system digital states.
   Enter a previous value	In the Tag Info pane, click the Previous Values tab. In the Previous Values list, right-click a previously collected tag event. From the menu, choose: Use Selected Value to select the value only. Use Selected Comment and Value to select both the value and the comment.

   In the Tag List pane, is displayed beside a valid tag value.

   If you enter a tag value that violates a limit, depending on how limit violations are configured for the tour, you may see:

   • A warning. You need to click OK and enter a valid value.

   • A requirement that a comment be entered.

   • In the Tag List pane, is displayed if the limit violation is accepted.

   • In the Tag List pane, is displayed if the limit violation is rejected. You need to locate the tag and enter an acceptable value.

3. In the Comment field, either type a comment or use a comment from a previously entered tag event, as follows:

4. In the Tag Info pane, select a previous value in the Previous Values tab.

5. Right-click and select Use Selected Comment or Use Selected Comment and Value.

6. Optional. Choose from the following actions.

   To ...	Do this ...
   Add another value	Right-click a tag value and select Add Another Value. The row is cleared and a timestamp for the current time is displayed. The original tag event is entered on the Added Values tab in the Tag Info pane. For more information, see Review additional tag values. In the Value field, type a new value. Alternatively, to enter a digital state, right-click and choose a state from the Set Status drop-down list. In the Comment field, type a new comment.
   Undo changes	Right-click and select Refresh/Revert. At the Do you wish to undo your changes since the last save? prompt, click Yes.
   Print tour run data	Right-click and select Print. For more information, see Print tour run data.

7. To enter a tag value for a different tag, click in another row or use the arrow keys on your keyboard. Alternatively, click one of the following icons to move to another row.

   To ...	Do this ...
   Move to the next tag	Choose from these actions: Click . Press Enter. Double-click in the Current position box, enter the next number in the sequence and press Enter.
   Move to the previous tag	Click , or double-click in the Current position box, enter the previous number in the sequence, and press Enter.
   Move to the first tag	Click , or double-click in the Current position box, enter 1, and press Enter.
   Move to the last tag	Click or double-click in the Current position box, enter the last number in the sequence, and press Enter.

8. Continue entering tag values and comments until you complete the last tag in the tour run.

9. Choose from the following options.

   To ...	Do this ...
   Submit the completed tour run for supervisor's approval	Click . Note: This icon is enabled when the Manual data must be submitted for approval tour option is set to True.
   Approve the submitted tour run data and send it to PI Data Archive	Click . Note: This icon is enabled when the Manual data must be submitted for approval tour option is set to True.
   Save the tour run	Click .
   Close the tour run	Click . You can select to: Save and Close Discard Changes and Close
   Send the data to PI Data Archive	Click . Note: You must have write access to PI Data Archive and archive permissions for the tour.