Understand the Material Reception details

Use the Material Reception details area to ensures that all relevant data about received materials is accurately recorded and validated before inventory is updated for the selected purchase order (PO).

Receive material for a purchase order

1. From the purchase order list, select the Purchase Order of interest.

2. Update the material reception details for the selected PO item. The following standard fields are available for update:

   • Item: Specify the item being received. The PO can have multiple items.

   • Lot Number: Specify the Unique ID for a batch of items that are being received.

   • Vendor Lot: Specify the Unique vendor lot ID for a batch of items that are being received.

   • Expiry Date: If applicable, specify the the expiration date of the material being received

   • Location: Specify the location where the material being received will be stored.

   • Grade: Specify the condition of received material (e.g., ACCEPTABLE, GOODGRADE).

   • State: Specify the quality of the received material (e.g., NORMAL, BADSTATE).

   • Quantity: Specify the quantity of material received.

   • Remaining Quantity: Specify the quantity remaining on the PO.

3. Select Receive.

   The values entered are validated to prevent material receipt errors (for example, the quantity received is compared with remaining quantity to prevent over-receipt of inventory). Once the validated, the inventory levels are immediately updated with the received material.