Datasheet Data Entry
- Last UpdatedNov 05, 2025
- 4 minute read
A datasheet is opened in the Datasheet viewer window, with the datasheet number as its title. Use this window to enter, view and edit datasheet details.
In this window, a number of facilities are available, as described below.
Enter or Modify Data
To enter or edit data, double-click any cell and type in the data. If the cell has a PickList, you can select a value from the drop-down list. For further information, refer to Using Picklists.
Note: Only changes made to Process Data and data associated with form type can be saved in this window. Changes made to Revisions, the Document Number and Tag Numbers within this window cannot be saved from this window. To make these changes use the appropriate Instrument List, Datasheet List and Datasheet List Revisions windows.
Copy Data from another Datasheet
Data may be copied from any other tag assigned to the same datasheet form type (e.g Pressure Transmitters in the above example) using the Copy button. For details, refer to Copy Tag Data during Data Entry.
Editing a PickList
If a cell has a PickList attached, then if that cell was right-clicked on, a pop-up menu is displayed. Select Edit PickList Values from that menu. The PickList edit window is then displayed, in which values can be added, edited or changed in the selected PickList.
For example:
For further information on editing PickLists, refer to Using Picklists.
Convert Process Units
A User can convert process units. For further information, refer to Convert Process Units.
Data Entry Command Buttons
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Save |
Saves the data values to the Database and opens it in an Excel spreadsheet. |
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Save & Exit |
The Save & Exit option is accessed from a drop-down list next to Save and saves the data values to the DB and to the Excel spreadsheet and closes the datasheet. |
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Copy |
Enables Users to copy another instrument tag's or catalog instrument's datasheet data to the tag targeted on the current datasheet. To target a tag as being the tag to copy to, double-click in its Tag Number cell prior to clicking this Copy command. Engineer then displays a window containing a list of all tags and catalog instruments assigned to the same datasheet form type to choose from. For details, refer to Copy Tag Data during Data Entry. |
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Undo |
Undoes the last change made. Any subsequent undo will roll back each previous change. |
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Redo |
Reverses the last undo (see above) made. |
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Saves the data and prints the datasheet. |
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Print to PDF |
Saves the data to a PDF file and opens it. |
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Note: The Print and Save commands use Microsoft Excel, therefore Excel must be installed on the workstation to if these facilities are to be used. The Print command uses the print area, print setup (Margins, scales etc.) as defined in the datasheet form template file for the current Project. |
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Preview |
Opens a print preview of the datasheet. |
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Issue |
Issues the datasheet by taking a snapshot of the data in the datasheet's mapped cells and saving it for future reference. This enables AVEVA Instrumentation to show changes between Issues. The Issue option and its sub-menu options are not available for datasheets assigned to catalog equipment. If the document has previously been issued, an Issue message window is displayed informing you to create a new revision before issuing. |
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Click Cancel to cancel the issue, or OK to create a new revision. For further information on creating a new revision, refer to Datasheet Revisions. After creating a new revision, the document is issued and an Issue message window is displayed asking if the issued document should be printed. Click Yes to sent to the document to the default printer, or No to close the Issue message window without printing the document. |
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Load Previous Issue |
Loads the datasheet in a read-only window with the values it had at a selected issue. |
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Highlight Issue |
Highlights the cells containing values that have changed since a selected issue. |
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Reset |
Resets the datasheet to its last saved / opened state by clearing "changed" cells and reverting the values back to original values. |
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Zoom |
Zooms the Datasheet Layout area according to the value selected from drop down. Use
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Preferences |
Opens the Datasheet Change Preferences window. Not available for datasheets assigned to catalog instruments. |
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Apply Default Units |
If this option is checked, then on the update of a value in a datasheet cell, the default unit is appended with the value if no unit is had been entered previously. |
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Close |
Exits without saving changes. |
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buttons to decrement or increment the zoom.
Note: Right-clicking on a cell displays a special menu from which special characters (° ± ² ³ ¼ ½ ¾ ?) can be inserted.