Export Drawings to Pre-Defined Folders with File Names in a Pre-Defined Format

Before drawings can be exported using this option, the folder or folders to which they are to be exported and the format of the drawing file names must be defined.

Setting the Folder Name and File Name Folder

To specify the folder and sub-folders that drawings are to be exported into and the files names that they will be given:

1. Click Setup on the Project tab. On the Setup menu, click Export File Name/Folders.

2. The File Export Settings window is then displayed:

   

3. In the Root Folder field, enter the root folder under which the sub-folders that contain the exported files are to be located. Click the … button to browse for the required folder.

   If no sub-folders are specified, as described below, all the files will be exported into this folder.

4. To specify the sub-folder structure, select the drawing Datalinks that will define the names of the sub-folders and from the Sub Folder list.

5. To select a Datalinks, check the appropriate checkbox. The selected Datalink is then displayed in curly brackets in the field below the list.

   Datalinks are provided to enable users to include sheet numbers and the sheet number totals displayed with 1, 2 or 3 digits. For example, for a drawing with a sheet number of 1 out of a sheet number total of 2, the following Datalinks would return the values shown below:

   {Sheet} 1

   {Sheet2dig} 01

   {Sheet3dig} 001

   {NoOfSheets} 2

   {NoOfSheets2dig} 02

   {NoOfSheets3dig} 002

6. As required, enter delimiter characters or text between the selected Datalinks in this field.

7. To specify the file name format of exported drawings, follow the same procedure as for sub-folders, but using the File Name list and field.

Example

In the example above, a sub-folder structure of {ProjectNo}-Area{Area} and a file name format of {DwgNo}-{Sheet}-{Rev} have been selected. The selected root folder is "C:\AVEVA".

Using these settings, from a project called "Project1", drawings are exported with the following details:

This will result in the creation of folder structure and files as follows:

C:\AVEVA (root folder)

Project1-Area00 (sub-folder)

ABC123-1-RevA.dwg (exported drawing file)

Project1-Area01 (sub-folder)

XYZ890-1-RevB.dwg (exported drawing file)

Export Drawings

Select the drawings in the appropriate grid.

On the List Tools - Drawings tab or the List Tools - Installation Detail Drawings tab, click Selected Drawings in the Export section, then Copy to User Defined Names from the menu that is then displayed.

Note:
Drawings may also be optionally exported when they are updated. Refer to Create or Update AutoCAD Drawings.

The export of the selected drawings then takes place. A message is displayed when the export is completed, for example: