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AVEVA™ Electrical

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Import Load Data from Excel

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  • Last UpdatedJul 17, 2025
  • 6 minute read

Users may import load data into the AVEVA Electrical project database from a Microsoft Excel Workbook.

The Excel Spreadsheet

  • The Excel spreadsheet must be in a simple tabular format (columns and rows) and the first row should contain unique column names (headings) so that AVEVA Electrical can identify the column's data. The column names are user definable but must not be duplicated. AVEVA Electrical will only import column data that contains a heading.

  • The Excel file must contain an identity column containing the Equipment Number. It must also contain Area Number and Equipment Type columns.

  • Once an Excel spreadsheet is selected for import, users must 'map' each Excel column name (heading) to an AVEVA Electrical database field using the AVEVA Electrical import utility. Data can then be imported into AVEVA Electrical. The import utility will check if the identity column field exists in mappings.

  • While processing records to be imported, if a record already exists in the database AVEVA Electrical will show the differences between the imported data and the AVEVA Electrical data, allowing the user to accept/reject the proposed changes on a record by record (and field by field) basis. If the record does not exist in AVEVA Electrical and the user accepts the importation of the record, AVEVA Electrical will create a new record for that drawing or catalogue item.

The Import Procedure

  1. Open the Loads List. From the Import section of the Manage tab, click From Excel.

  2. The Load Import Wizard window is then displayed:

  3. Click Browse and select the Excel file from which data is to be imported. Click Next >.

    Note:
    To minimize the possibility that data currently being worked on by another user may be affected by an import, a list of the users working on the current project is available from the UserCount link. The number of current users is displayed next to the link. This total includes the user performing the import.

  4. The next window shows all the columns in the Excel spreadsheet to be imported. Select an existing Field Mapping (if one for this Import type exists) from saved mappings drop down or use the automatic mappings created by AVEVA Electrical and make changes to these mappings (if required).

  5. Excel Column Name fields display the names of the columns in the spreadsheet. The AVEVA Electrical Field fields displays the Electrical fields they are mapped to.

  6. To map an Excel Column to an AVEVA Electrical database field, click in the AVEVA Electrical Field field adjacent to the relevant Excel Column Name field, and select the required AVEVA Electrical field from a drop-down list.

  7. To exclude a field from the import, click Clear button in the grid against the field that needs to be excluded or select the blank entry from the mapping drop-down list.

    Note:
    AVEVA Electrical automatically checks each Excel Column Name from the first row in the Excel worksheet against fields names in AVEVA Electrical Database (if not found then field Captions - as set in the Grid Manager). If a match is found then AVEVA Electrical automatically adds the Field Name to the mapping list. The user can select a different field from the mapping list if required.

  8. Sets of column-field mappings can be saved and re-used for future imports. Define the required mappings as described above, then select the New command button. The Mapping Name and Description fields are then displayed and the New button is replaced by a Save button.

    Once the name and description for the mapping have been entered, click Save and the mappings will be saved and added to the Saved Mappings drop down.

    Note:
    Data can also be imported by just clicking on the Import button. However it may save time to save the mappings if an import with those mappings is to be performed again.

  9. Once the mappings have been set up, click Next >.

  10. A list of loads in the spreadsheet that will not be imported because they are invalid in some way is then displayed, along with the reason that they are invalid:

    Note:
    Nameplate Power, Absorbed Power and Loading Factor are fields that can be calculated as well as mapped. In order to handle any inconsistencies with the imported data, the fields are given a priority. The order of priority is: Nameplate Power, Absorbed Power, Loading Factor, with Nameplate Power being the most significant.
    If only Nameplate Power or only Absorbed Power is mapped then Loading Factor is set to 100%.

  11. Click Next >.

  12. A list of loads which can be imported is then displayed.

  13. To import a load, check its Select checkbox. Check the Select all checkbox to check all the Select checkboxes.

  14. Click Next >.

  15. The application will display the Import Options window from which the user may choose to import reports one by one or in a batch. The batch option processes all records together then displays a differences report enabling users to accept or reject each change. The one by one option displays a differences report for each record one at a time.

  16. Click on the required option. If field mappings are being tested, it is recommended that the Process each Record and Show Differences one by one option is selected. AVEVA Electrical will then process the data and show any differences in the Import Differences window:

  17. The Import Differences window shows the differences between AVEVA Electrical data and proposed (imported Excel) data. If the one by one option was selected, the difference for a single record are listed. If the batch option was selected, differences for all records are displayed.

  18. To accept the changes either, select individual field data by clicking the Accept checkbox for each.

  19. Or select the Accept All checkbox at the top of this window (all individual records will be auto-selected).

  20. To save the checked (accepted) data to the catalogue click Save.

  21. If the one by one import option was selected, the window then displays the differences for the next record, if there is one.

  22. To cancel any import for the current tag record, click Close.

  23. If the one by one import option was selected, the window then displays the differences for the next record, if there is one.

    Note:
    To cancel all further importing click Stop Import.

  24. After the differences have been displayed, the selected list of valid loads is then displayed:

  25. Click Import to proceed with the import. The import then takes place. After the import is complete, a log of the imported loads is displayed:

  26. Click Close the exit the import wizard.

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