Datasheet Data Entry
- Last UpdatedJul 23, 2025
- 4 minute read
A datasheet in opened in the Datasheet viewer window, with the datasheet number as its title. Use this window to enter, view and edit datasheet details.
In this window, a number of facilities are available, as described below.
Enter or Modify Data
To enter or edit data, double-click any cell and type in the data. If the cell has a PickList, the user can select a value from the drop-down list. Refer to Using PickLists.
Note:
Only changes made to engineering data and data associated with form type can be saved
in this window. Changes made to Revisions, the Document Number and Tag Numbers within
this window cannot be saved from this window. To make these changes use the appropriate
equipment list, Datasheet List and Datasheet List Revisions windows.
Copy Data from another Datasheet
Data may be copied from any other tag assigned to the same Datasheet Form Catalogue type using the Copy button. Refer to Copy Tag Data during Data Entry topic.
Editing a PickList
If a cell has a PickList attached, then if that cell was right-clicked on, a pop-up menu is displayed. Select Edit PickList Values from that menu. The PickList edit window is then displayed, in which values can be added, edited or changed in the selected PickList.
For example:
Refer to Using PickLists for further information on editing PickLists.
Data Entry Command Buttons
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Save |
Saves the data values to the database and opens it in an Excel spreadsheet. |
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Save & Exit |
The Save & Exit option is accessed from a drop-down list next to Save and saves the data values to the database and to the Excel spreadsheet and closes the datasheet. |
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Copy |
Enables users to copy another instrument tag's or catalogue instrument's datasheet data to the tag targeted on the current datasheet. To target a tag as being the tag to copy to, double-click in its Tag Number cell prior to clicking this Copy command. Engineer then displays a window containing a list of all tags and catalogue instruments assigned to the same Datasheet Form type to choose from. Refer to Copy Tag Data during Data Entry. |
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Undo |
Undoes the last change made. Any subsequent undo will roll back each previous change. |
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Redo |
Reverses the last undo (see above) made. |
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Saves the data and prints the datasheet. |
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Print to PDF |
Saves the data and opens it in a PDF window. |
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Note: |
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Preview |
Opens a print preview of the datasheet. |
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Issue |
Issues the datasheet by taking a snapshot of the data in the datasheet's mapped cells and saves it to database for future reference. This enables AVEVA Electrical to show changes between Issues. The Issue option and its sub-menu options are not available for datasheets assigned to catalogue equipment. If the document has previously been issued, an Issue message window is displayed informing the user to create a new revision before issuing.
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Click Cancel to cancel the issue or OK to create a new revision. Refer to Datasheet Revisions for further information on creating a new revision. After creating a new revision, the document is issued and an Issue message window is displayed asking if the issued document should be printed. Click Yes to sent to the document to the default printer or No to close the Issue message window without printing the document. |
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Load Previous Issue |
Loads the datasheet in a read-only window with the values it had at a selected issue. |
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Highlight Issue |
Highlights the cells containing values that have changed since a selected issue. |
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Reset |
Resets the datasheet to its last saved / opened state by clearing "changed" cells and reverting the values back to original values. |
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Zoom |
Zooms the Datasheet Layout area according to the value selected from drop down. Use
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Preferences |
Opens Datasheet Change Preferences window. |
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Apply Default Units |
If this option is checked, then on the update of a value in a datasheet cell, the default unit is appended with the value if no unit is had been entered previously. |
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Close |
Exits without saving changes to the database. |
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buttons to decrement or increment the zoom.
Note:
Right-clicking on a cell displays a special menu enabling insertion of special characters
(° ± ² ³ ¼ ½ ¾ ?).