Export Datasheets to Pre-Defined Folders with File Names in a Pre-Defined Format

Before datasheets can be exported using this option, the folder or folders to which they are to be exported and the format of the datasheet file names must be defined.

Setting the Folder Name and File Name Folder

To specify the folder and sub-folders that drawings are to be exported into, and the files names that they will be given:

1. Click Setup on the Project tab. On the Setup menu, click Export File Name/Folders.

2. The File Export Settings window is then displayed:

   

3. In the Root Folder field, enter the root folder under which the sub-folders that contain the exported files are to be located. Click the … button to browse for the required folder.

   If no sub-folders are specified, as described below, all the files will be exported into this folder.

4. To specify the sub-folder structure, select the drawing attributes that will define the names of the sub-folders and from the Sub Folder list.

5. To select an attribute, check the appropriate checkbox. The selected attribute is then displayed in curly brackets in the field below the list.

6. As required, enter delimiter characters or text between the selected attributes in this field.

7. To specify the file name format of exported drawings, follow the same procedure as for sub-folders, but using the File Name list and field.

Example:

In the example above, a sub-flder structure of {ProjectNo}-Area{AreaNo} and a file name format of {DocNo}-{Sheet}-{Rev} have been selected. The selected root folder is "C:\AVEVA".

Using these settings, from a project called "Project1", drawings are exported with the following details:

This will result in the creation of folder structure and files as follows:

C:\AVEVA (root folder)

Project1-Area00 (sub-folder)

ABC123-1-RevA.xls (exported datasheet file)

Project1-Area01 (sub-folder)

XYZ890-1-RevB.xls (exported datasheet file)

Exporting Datasheets

Select the datasheets in the Datasheets Grid.

On the List Tools - Datasheets tab, click Selected Datasheets in the Export section, then Copy to User Defined Names from the menu that is then displayed.

If changes made since the last issue are to be highlighted, click Copy to User Defined Names with Previous Issue's Changes highlighted instead.

The export of the selected datasheets then takes place. A message is displayed when the export is completed, for example: