List Designer

Actions which are allowed or restricted on a locked List at a glance

The table below lists out the actions which allowed and which are restricted for a Locked list:

Note: User will be allowed to perform the above mentioned actions only if they have appropriate rights.

The table below categorizes the actions which locks the list and which do not lock the list

Impact of locking a list on the ribbon bar actions

When a list is locked by an user, any action performed from the ribbon bar which leads to modification of the list will be restricted for all other users. Only the lock owner will be able to perform all the actions from the ribbon bar. The scenario given below explains the behavior of the ribbon bar options when a list is locked:

Scenario:

John locks the list 'Inventory Purchase Order' to make some changes to it. Kevin logs in to the Enterprise Console , accesses the Manage List window and selects the list 'Inventory Purchase Order' which is locked by John. Kevin will not be able to perform any action which leads to modification of the list, 'Inventory Purchase Order' as John has locked it.

This section explains the behavior of the ribbon bar options when Kevin performs the actions given below:

• Design: When Kevin selects the list 'Inventory Purchase Order' and clicks on the Design option, a message 'Item is currently locked by another user, John', will be displayed.

• Edit: When Kevin clicks on the Edit option in the ribbon bar with the list 'Inventory Purchase Order' selected, a message 'Item is currently locked by another user, John', will be displayed.

• Delete: When Kevin tries to delete the list 'Inventory Purchase Order' using the ribbon option Delete, a message 'Item is currently locked by another user, John', will be displayed.

• Change Owner: Kevin will not be allowed to change the owner of the list 'Inventory Purchase Order', using the Change Owner option in the ribbon bar, as the list is locked by John and a message 'Item is currently locked by another user, John' will be displayed.

• Organize: Kevin can use this feature, and re-organize the list items, as Lock will not be considered for Organize.

  Note: John who locked the list 'Inventory Purchase Order' will be able to perform all the above mentioned actions as no restrictions will be levied for the lock owner.

Impact of locking a list on the Context Menu options

When a list is locked by an user, all the context menu options of the locked list will not be available for the other users. The scenario in the section below explains the behavior of the context menu options when a list is locked:

Scenario

John locks the list 'Inventory Purchase Order' to make some changes to it. Kevin logs in to the Enterprise Console , accesses the Manage List window and selects the list 'Inventory Purchase Order' which is locked by John. However, Kevin will not be able to perform any action which leads to modification of the list 'Inventory Purchase Order'.

Context menu options which Kevin can view and use for the locked list 'Inventory Purchase Order' are:

• Unlock

• Preview List

• Export List

• Show Child item

• View Audit History

Context menu options which Kevin cannot view and use for the locked list 'Inventory Purchase Order' are:

• Design List

• Edit List

• Preview List

• Import List

• Delete

• Change Owner

• Regenerate Form

Features

• Editing or Designing the Manage List updates the List item

• When a list is locked, the child items (lists) will not get locked and other users can work on it.