Secure Properties of Activities

You can secure the properties of activities, expand the required category and activity under that, and select the properties to include or exclude in the Process Designer window.

Example: The following example illustrates how to exclude the 'Re-Assign Allowed?' and 'Alternate Actor Allowed?' properties from the Approval actions for a Contributor user.

To achieve the same, perform the following steps:

1. Login as a user who belongs to the Contributor security group.

2. From the Enterprise Console menu, select Workflows.

3. To open the Process Designer window, select any workflow and select Design from the ribbon bar or right-click and select Design Workflow from the context menu.

4. Before security settings are applied for the properties of Approval activity, the Contributor user can access the 'Re-Assign Allowed?' and 'Alternate Actor Allowed?' properties of the Approval activity.

5. As per the example, this user should not have access to the 'Re-Assign Allowed?' and 'Alternate Actor Allowed?' properties of the Approval activity. To apply security for the properties in the Process Designer window, login to the application as an Administrator user.

6. Click Repository Settings > Advanced Settings > Manage Security Groups.

7. Select the Contributor security group and click Edit or right-click Contributor and select Edit from the context menu.

8. Click Set Process Designer Rights to set action rights.

9. Unselect the Check for Inclusion check box.

10. Select the Re-Assign Allowed? and  Alternate Actor Allowed? properties to exclude from the Process Designer. These two properties will come under the Approval activity which is under the Human Activities category.

11. Click Save.

12. Click Save to save the Security Group definition and synchronize it, if required.

13. To see the effect of the security provided on the properties for the contributor user, login as a user who belongs to the Contributor security group.

14. Open the Process Designer window.

15. Select Human Activities from Activities drop-down menu. Drag and drop an Approval activity if it is not there in the existing workflow and right-click the Approval activity and select Activity Properties.

16. You will notice that the Re-Assign Allowed? and Alternate Actor Allowed? properties are not displayed in the Approval Activity Properties.

17. After security is applied, the contributor user can view all properties other than the selected properties.