Add countersigned documents

Once a communication is sent and is no longer in Draft, the company or contractor may need to add a countersigned version of a document that was issued in the original communication.

Countersigned documents can be only added to communications which have been Agreed or Not Agreed only, and which have a document attached to the latest state transition.

Users with the following contract roles can add a countersigned document in the Company Portal to both Company to Contractor and Contractor to Company communications:

• Contract Owner

• Contract Administrator

• Company Representative

To add a countersigned document:

1. On the communication register, click the Title of the communication that you want to add a countersigned document to.

   The Communication Details page is displayed. The Response to the communication is also displayed at the top of the page, with notes and attachments associated with the state transition (including any countersigned documents which have already been added).

2. If required, click the name of the document attached to the response to open or download it.

3. Click Add Countersigned Document.

   A confirmation message is displayed.

4. Click Yes.

   The Add Attachment window is displayed.

   Tip Click Add Attachment to add more documents.

5. Click Browse to select the document you want to add.

6. Enter the Name of the document.

7. Select whether the document Is Confidential.

8. Click Save.

   The Communication Details page is displayed, with the countersigned document displayed in the Response section.