Delete, restore and permanently delete contracts

Incorrect or duplicate contracts can be deleted from the AVEVA Contract Risk Management system. When a contract is deleted it is moved to the Recycle Bin. All financial and schedule values are also removed from the project/dept. When a contract is in the Recycle Bin, it cannot be accessed by any user.

Contracts can be restored from the Recycle Bin or permanently deleted by a user with the Contract Delete and Permanently Restore permission.

Warning A contract that contains correct information should NEVER be deleted as this will affect auditing and reporting. Completed contracts should be closed.

Delete contracts

Users with the following contract roles can delete a contract:

• Contract Owner

• Contract Administrator

• Company Representative

To delete a contract:

1. Navigate to the home page of the contract you want to delete.

2. Click and select Delete from the menu.

   A warning message is displayed.

   Warning Use caution when deleting contracts.

3. Click OK.

   A confirmation message is displayed.

   The contract is deleted from the project/dept page and is displayed in the Recycle Bin.

   The contract no longer appears on the Project/Dept summary page. Any contract tasks are removed from the My Items area.

   Note Alternatively you can delete contracts from the Project/Dept Summary page. Click the for the contract you want to delete, and select Delete from the menu.

Restore contracts

Only users with the Delete and Permanently Restore user permission can restore a contract from the Recycle Bin.

4. Open the navigation bar. If necessary, click the Manage tab.

5. From the Admin menu, select Recycle Bin.

   The Recycle Bin page is displayed.

6. Select Tenders & Contracts from the Select a Recycle Bin drop-down list.

   The Deleted Tenders & Contracts page is displayed.

7. Click the icon for the contract you want to restore.

   A confirmation message is displayed.

Warning When restoring a call off made from an Organization framework agreement, you are prompted to select a new project/dept for the call off if its original project/dept has been restricted from making call offs from the framework agreement since it was deleted.

If there are no unrestricted project/depts in the business unit, you cannot restore the call off until the Organization framework agreement call off restrictions have been updated. See Call off restrictions for further information.

Permanently delete contracts

Warning Permanently deleted contracts cannot be restored.

8. Open the navigation bar. If necessary, click the Manage tab.

9. From the Admin menu, select Recycle Bin.

   The Recycle Bin page is displayed.

10. Select Tenders & Contracts from the Select a Recycle Bin drop-down list.

    The Deleted Tenders & Contracts page is displayed.

11. Click the icon for the contract you want to delete.

    A warning message is displayed.

12. Click OK.

    A confirmation message is displayed.