Contract and communication fields
- Last UpdatedMar 08, 2024
- 4 minute read
The following table outlines the field names and values that can be added to a Microsoft Word document when creating custom Word fields for contract documents.
Warning The text you enter in the Name field of the property in Microsoft Word must be identical to the value of the Name field in this table.
The Field value is placeholder text.
Contract details
Contract details field names and values
|
Name |
Description |
Field value |
|
Contract Reference Number |
The reference ID of the contract. |
[INSERT CONTRACT REFERENCE NUMBER] |
|
Contract Title |
The name of the contract. |
[INSERT CONTRACT TITLE] |
|
Contract Description |
A description of the contract. |
[INSERT CONTRACT DESCRIPTION] |
|
External Reference |
The external reference ID of the contract. |
[INSERT EXTERNAL REFERENCE] |
|
Contract Business Unit |
The business unit to which the contract belongs. |
[INSERT CONTRACT BUSINESS UNIT] |
|
Contract Project/Department |
The project/dept to which the contract belongs. |
[INSERT CONTRACT PROJECT/DEPARTMENT] |
|
Default Business Unit Contract Address |
The street address of the business unit's default address. |
[INSERT DEFAULT BUSINESS UNIT CONTRACT ADDRESS] |
|
Default Business Unit Contract City |
The city of the business unit's default address. |
[INSERT DEFAULT BUSINESS UNIT CONTRACT CITY] |
|
Default Business Unit Contract State/Province |
The state or province (or county or region) of the business unit's default address. |
[INSERT DEFAULT BUSINESS UNIT CONTRACT STATE/PROVINCE] |
|
Default Business Unit Contract Country |
The country of the business unit's default address. |
[INSERT DEFAULT BUSINESS UNIT CONTRACT COUNTRY] |
|
Default Business Unit Contract Postal Code |
The postal code of the business unit's default address. |
[INSERT DEFAULT BUSINESS UNIT CONTRACT POSTAL CODE] |
|
Cost Centre |
The cost center of the contract. |
[INSERT COST CENTRE] |
|
Company Representative |
The name of the company user assigned to the Company Representative contract role. |
[INSERT COMPANY REPRESENTATIVE] |
|
Contractor Representative |
The name of the contractor user assigned to the Contractor Representative contract role. |
[INSERT CONTRACTOR REPRESENTATIVE] |
|
Created On |
The date on which the contract was created. |
[INSERT CREATED ON] |
|
Start Date |
The start date of the contract. |
[INSERT START DATE] |
|
Original End Date |
The original end date of the contract. |
[INSERT ORIGINAL END DATE] |
|
Revised End Date |
The revised end date of the contract. |
[INSERT REVISED END DATE] |
|
Effective Date |
The effective date of the contract. |
[INSERT EFFECTIVE DATE] |
|
Contract Currency |
The base currency for the contract. |
[INSERT CONTRACT CURRENCY] |
|
Contract Award Value |
The award value of the contract. |
[INSERT CONTRACT AWARD VALUE] |
|
Approved Contract Budget |
The value of the approved budget of the contract. |
[INSERT APPROVED CONTRACT BUDGET] |
|
Approved Contract Change |
The sum of financial values for communications in the Approved Contract Change reporting category. |
[INSERT APPROVED CONTRACT CHANGE] |
|
Pending Contract Change |
The sum of the financial values for communications in the Pending Contract Change reporting category. |
[INSERT PENDING CONTRACT CHANGE] |
|
Potential Contract Change |
The sum of the financial values for communications in the Potential Contract Change reporting category. |
[INSERT POTENTIAL CONTRACT CHANGE] |
|
Approved Contract Expenditure |
The sum of the financial values for communications in the Approved Contract Expenditure reporting category. |
[INSERT APPROVED CONTRACT EXPENDITURE] |
|
Pending Contract Expenditure |
The sum of the financial values for communications in the Pending Contract Expenditure reporting category. |
[INSERT PENDING CONTRACT EXPENDITURE] |
|
Potential Contract Expenditure |
The sum of the financial values for communications in the Potential Contract Expenditure reporting category. |
[INSERT POTENTIAL CONTRACT EXPENDITURE] |
Contract custom field names and values
|
Name |
Field Value |
|
A N Other |
[INSERT A N OTHER] |
*A N Other = the contract custom field name
Contractor information
Contractor field names and values
|
Name |
Description |
Field value |
|
Contractor Name |
The name of the contracting organization. |
[INSERT CONTRACTOR NAME] |
|
Contractor Address |
The street address of the contractor's address. |
[INSERT CONTRACTOR ADDRESS] |
|
Contractor City |
The city of the contractor's address. |
[INSERT CONTRACTOR CITY] |
|
Contractor State/Province |
The state or province (or county or region) contractor's address. |
[INSERT CONTRACTOR STATE/PROVINCE] |
|
Contractor Country |
The country of the contractor's address. |
[INSERT CONTRACTOR COUNTRY] |
|
Contractor Postal Code |
The postal code of the contractor's address. |
[INSERT CONTRACTOR POSTAL CODE] |
Contractor custom field names and values
|
Name |
Field Value |
|
A N Other |
[INSERT A N OTHER] |
*A N Other = the contractor custom field name
Communication information
Communication field names and values
|
Name |
Description |
Field value |
|
Transaction Title |
The title (subject) of the communication. |
[INSERT TRANSACTION TITLE] |
|
Transaction Reference Number |
The reference ID of the communication in the contract. |
[INSERT TRANSACTION REFERENCE NUMBER] |
|
Transaction Owner |
The contract role of the communication owner. |
[INSERT TRANSACTION OWNER] |
|
Transaction Originator |
The name of the communication sender. |
[INSERT TRANSACTION ORIGINATOR] |
|
Transaction Documents |
The names of any attachments to the communications. |
[INSERT TRANSACTION DOCUMENTS] |
|
Transaction Associations |
The reference number of any communication which have a financial association with the communication. |
[INSERT TRANSACTION ASSOCIATIONS] |
|
Date Created |
The date and time that the communication was created. |
[INSERT DATE CREATED] |
|
Last Updated |
The date and time that the communication's details were last edited or the state of the communication was last changed. Note This field is updated when a user makes a manual update or when an update is made automatically by AVEVA Contract Risk Management; for example, when the communication reporting category is updated by the mapping workflow. For automatic updates, the value of the field is set to the name of the Contract Owner. |
[INSERT LAST UPDATED] |
|
Last Updated By |
The name of the user who last edited or changed the state of the communication. |
[INSERT LAST UPDATED BY] |
|
Transaction Comments |
The description for the communication, e.g. a message to the recipient. |
[INSERT TRANSACTION COMMENTS] |
|
Transaction Summed Financial Values |
The total of all financial values associated with the communication, in the communication currency. |
[INSERT TRANSACTION SUMMED FINANCIAL VALUES] |
|
Transaction Summed Schedule Values |
The total of all schedule values associated with the communication, in days. |
[INSERT TRANSACTION SUMMED SCHEDULE VALUES] |
Communication custom field names and values
|
Name |
Field Value |
|
A N Other |
[INSERT A N OTHER] |
*A N Other = the communication custom field