Commitment change values

If the template from which a communication was created is not configured as expenditure but is configured to include financial values as required or optional, these values are treated as commitment change values.

If the contract does not have line items, only a single commitment change financial value can be specified for each communication.

If the contract has line items defined, multiple commitment change values can be specified for a communication. Each proposed change applies to a different line item and will affect its approved commitment value once the communication (or if necessary, its successor) has been approved/agreed. See Commitment change line items.

Add single commitment change values

Users with the following contract roles can add commitment change values to a communication:

• Contract Owner

• Contract Administrator

• Company Representative

If the contract does not have line items, a single commitment change financial value can be set:

• When the communication is created - see Create a communication.

• When an existing communication is edited - see Edit the core details of a communication.

See Commitment change line items for information about adding commitment changes to line items.

View single commitment change values

Users with the following contract roles can view commitment change values for a communication:

• Contract Owner

• Contract Administrator

• Company Representative

• Contract Budget Holder

• Contract Auditor

If the communication can only have a single commitment change value, this is shown in the Financial Impact field on the Communication Details page.

See Commitment change line items for information about viewing commitment changes to line items.

Edit single commitment change values

Users with the following contract roles can edit commitment change values:

• Contract Owner

• Contract Administrator

• Company Representative

If the communication has a single commitment change value, this is edited with the other communication details on the Communication Details page. See Edit the core details of a communication for detailed information.

See Commitment change line items for information about editing commitment changes to line items.

Remove single commitment change values

If the communication has a single commitment change value, this can be edited if the communication is editable, but cannot be set to 0 if the communication template is configured to require financial values. See Edit the core details of a communication for detailed information.

See Commitment change line items for information about removing commitment changes to line items.

Commitment change value commercial audit log

If the communication has a single commitment change value, any changes made to it are recorded in the commercial audit log for the communication (see Communication commercial audit log).

Individual commercial audit logs for commitment change values are only available if they are recorded against line items.