Contract rates
- Last UpdatedApr 23, 2024
- 3 minute read
Some contracts have a schedule of rates which defines the agreed pricing, e.g. for labor, equipment and materials. These rates are linked to Reimbursable line items which can be used in expenditure communications to claim against the rates.
Rates can have versions, each with a different rate value and with a Valid From and a Valid To date which specify the date range for which the rate applies. These date ranges cannot overlap. See Rate versions.
Rates can be added using the following methods:
View contract rates
All users with a contract role can view the contract's rates. However, the financial values cannot be seen by user with contract roles that do not have Confidential access (Contract Process Owner and Contract Requestor).
-
Navigate to the Contract Configuration page.
-
Click the Rates tab.
The rates which have been added to the contract are displayed.
On this page, you can:
-
Click a rate to view its details.
-
Filter the rates by typing part of the rate code or title. Click the
button to expand the search box, and type the search text.
-
Sort the rates by clicking the column headings.
-
Export a list of rates based on the current filter, by clicking
Export.
-
Refresh the displayed rates by clicking
Refresh - this can be used after importing rates (see Importing Contract Rates).
The values displayed on the Rates tab are explained in the following table.
|
Column |
Description |
|
Rate Code |
The code of the rate, unique to the contract. |
|
Title |
The name of the rate. |
|
Supplementary Code |
An additional code which can be used to identify the rate. |
|
Unit of Measure |
The unit of measure of the rate - see Units of measure for details of the default values. |
|
Current Rate |
The rate per unit that is valid for the current date. |
|
Current Rate Valid From |
The date that the current rate is valid from. If blank, there is no restriction on the date that the rate can be used from. |
|
Current Rate Valid To |
The date that the current rate is valid until. If blank, there is no restriction on the date that the rate can be used until. |
|
¤ (Currency) |
The currency of the rate. |
View rate details
To view the details of a contract rate, click its row on the Rates tab. The View Rate dialog box is displayed.
|
Field |
Description |
|
Rate Code |
The code of the rate. |
|
Title |
The name of the rate. |
|
Supplementary Code |
An additional code which can be used to identify the rate. |
|
Unit of Measure |
The unit of measure of the rate - see Units of measure for details of the default values. |
|
Current Rate |
The rate per unit that is valid for the current date. |
|
¤ (Currency) |
The currency of the rate. |
|
In Use |
Indicates whether any version of the rate is associated with a Reimbursable line item that is in use in an expenditure communication. |
The rate versions are also displayed on the View Rate dialog box.
|
Column |
Description |
|
Rate |
The rate per unit. |
|
Valid From |
The date that the rate is valid from. If blank, there is no restriction on the date that the rate can be used from. |
|
Valid To |
The date that the rate is valid until. If blank, there is no restriction on the date that the rate can be used until. |
|
In Use |
Indicates whether the rate version is associated with a Reimbursable line item that is in use in an expenditure communication. |