Edit the details of a framework agreement
- Last UpdatedAug 27, 2024
- 5 minute read
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For an Organization framework agreement:
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Open the navigation bar. If necessary, click the Manage tab.
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From the Organisation menu, select Framework Agreements.
The Framework Agreements register page is displayed.
For a project/dept framework agreement, open the Project/Dept Framework Agreement tab on the Project/Dept summary page.
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Click the
drop-down arrow for the required framework agreement, and select 
Edit Details from the menu.
Alternatively, navigate to the Details page for the framework agreement, and click the
icon.
The Edit Details page is displayed.
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Edit the information as required in the relevant fields.
Note Fields marked with an asterisk
are required.
Details
Field
Description
Reference
The reference ID of the framework agreement.
Only manual references can be edited.
If edited, any documents added to the framework agreement prior to this change will retain the original reference number.
Business Unit
Project/dept framework agreements only. The business unit in which the framework agreement is located.
Cannot be edited.
Project/Dept
Project/dept framework agreements only. The project/dept in which the framework agreement is located.
Cannot be edited.
Contract Name
The name of the framework agreement.
Country of Operation
The country of operation of the framework agreement.
Contract Time Zone
The time zone in which the framework agreement operates.
Category
The category of the framework agreement, selected from a list defined by:
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Organization: the Administrator (see Lookup lists for information on managing these categories)
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Project/dept: the project/dept administrator (see Tender/contract category values for information on managing these categories)
Cost Centre
The cost center code of the framework agreement.
External Reference
An external reference to the framework agreement, e.g. from an ERP system.
Description
A description of the framework agreement.
Note This description will be visible to the contractor if the Contractor Portal is used.
Financials
Field
Description
Currency
The currency for the framework agreement.
Approved Contract Budget
The value of the approved budget of the framework agreement.
Initial Not to Exceed Contract Value
The initial upper limit of the total commitment value of all the call offs made from the framework agreement; i.e. The value that has been approved for draw-down over the term of the framework agreement.
Not to Exceed Contract Value
The upper limit of the total commitment value of all the call offs made from the framework agreement; i.e. The value that has been approved for draw-down over the term of the framework agreement.
Calculated as the Initial Not to Exceed Contract Value of the framework agreement plus the sum of the financial values of framework agreement communications which are in the Not to Exceed Contract Value reporting category.
Cannot be edited; it is only updated when framework agreement communications are assigned the Not to Exceed Contract Value reporting category. See Communication reporting categories.
Savings Target
The value of the savings target of the framework agreement.
Dates
Field
Description
Letter of Award Despatch Date
The date that the letter of award was dispatched to the contractor.
Award Date
The date that the framework agreement was awarded.
Start Date
The start date of the framework agreement.
Original End Date
The end date of the framework agreement specified when the framework agreement was created.
Planned End Date
The updated end date of the framework agreement. Cannot be edited on this screen; see Update the contract end date for more information.
Next Review Date
The date of the next review of the framework agreement.
Effective Date
The date from which the framework agreement becomes effective.
Contractor Information
Field
Description
Contractor
The contractor to whom the framework agreement has been awarded.
Cannot be edited if call offs exist or if the framework agreement has any Company to Contractor or Contractor to Company communications.
Click in the field to display the Search for Contractor window.
Use the required filter and search options to find the contractor to whom you are awarding the framework agreement.
Note Contractors with a Trading Recommendation of We cannot work with this contractor are displayed but cannot be selected.
If contractors with a Trading Recommendation of We can work with this contractor with restrictions are selected, a warning message is displayed.
Method of Communication
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Select Contractor to communicate via Contractor Portal if the contractor has access to the Contractor Portal. The contractor can submit all communications directly via the Contractor Portal.
Note If this option is selected, communications can only be edited when in Draft state.
Warning If this option is selected the contractor will be able to see the framework agreement immediately.
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Select Contractor to communicate via other means if the contractor does not have access to the Contractor Portal. The Company will have to log events and communications into AVEVA Contract Risk Management on behalf of the contractor. AVEVA Contract Risk Management will not generate or send any notifications to the contractor organization.
Note If this option is selected, communications can be edited when in any state except for Not Agreed and Rejected.
Display Financial Values on Contractor Portal
Select No if you do not want the Approved Contract Commitment and Approved Contract Expenditure financial values to be displayed on the framework agreement home page in the Contractor portal.
Additional Information
The fields in this section are contract custom fields, specific to your AVEVA Contract Risk Management system. They are configured by the Administrator.
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Click Save.
A warning message is displayed.
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Click OK.
A confirmation message is displayed.