View the details of a contract

Field

Description

Framework Agreement Reference

Call off contracts only. The reference of the parent framework agreement from which the call off was created.

Reference

The reference ID of the contract.

Tender Reference

If applicable, the reference of the tender from which the contract was awarded.

Business Unit

The business unit in which the contract is located.

Project/Dept

The project/dept in which the contract is located.

Contract Name

The name of the contract.

Country of Operation

The country of operation of the contract.

Contract Time Zone

The time zone in which the contract operates.

Category

The category of the contract, selected from a list defined by the project/dept administrator (see Tender/contract category values for information on managing these categories).

Cost Centre

The cost center code of the contract.

External Reference

An external reference to the contract, e.g. from an ERP system.

Description

A description of the contract.

Note This description will be visible to the contractor if the Contractor Portal is used.

Field

Description

Currency

The base currency for the contract.

Contract Award Value

The award value of the contract.

Approved Contract Budget

The value of the approved budget of the contract.

Initial Not to Exceed Contract Value

The financial commitment limit of the contract set at creation, which includes contingency for unplanned variations.

Not to Exceed Contract Value

The financial commitment limit of the contract which includes contingency for unplanned variations.

Calculated as the Initial Not to Exceed Contract Value plus the sum of the financial values of communications in the Not to Exceed Contract Value reporting category.

Savings Target

The value of the savings target of the contract.

Approved Contract Commitment

The contract award value plus the sum of financial values of communications in the Approved Contract Change reporting category.

Approved Contract Change

The sum of the financial values of communications in the Approved Contract Change reporting category.

Pending Contract Change

The sum of the financial values of communications in the Pending Contract Change reporting category.

Potential Contract Change

The sum of the financial values of communications in the Potential Contract Change reporting category.

Approved Contract Expenditure

The sum of the financial values of communications in the Approved Contract Expenditure reporting category.

Pending Contract Expenditure

The sum of the financial values of communications in the Pending Contract Expenditure reporting category.

Potential Contract Expenditure

The sum of the financial values of communications in the Potential Contract Expenditure reporting category.

Field

Description

Letter of Award Despatch Date

The date that the letter of award was dispatched to the contractor.

Award Date

The date that the contract was awarded.

Start Date

The start date of the contract.

End Date

The end date of the contract.

Planned End Date

The updated end date of the contract.

Next Review Date

The date of the next review of the contract.

Effective Date

The date from which the contract becomes effective.

Field

Description

Contractor

The contractor to whom the contract has been awarded.

Method of Communication

• Select Contractor to communicate via Contractor Portal if the contractor has access to the Contractor Portal. The contractor can submit all communications directly via the Contractor Portal.

  Note If this option is selected, communications can only be edited when in Draft state.

  Warning If this option is selected the contractor will be able to see the contract immediately.

• Select Contractor to communicate via other means if the contractor does not have access to the Contractor Portal. The Company will have to log events and communications into AVEVA Contract Risk Management on behalf of the contractor. AVEVA Contract Risk Management will not generate or send any notifications to the contractor organization.

  Note If this option is selected, communications can be edited when in any state except for Not Agreed and Rejected.

Display Financial Values on Contractor Portal

If No is selected, the Contract Award Value, Approved Contract Commitment and Approved Contract Expenditure financial values are not displayed on the contract home page in the Contractor portal.