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AVEVA™ Work Tasks

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Approval Activity Email Template

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  • Last UpdatedJun 10, 2024
  • 3 minute read

AVEVA Work Tasks Engine accesses the approval activity's email template from the following physical path:

AVEVA\AVEVA Work Tasks\WorkflowElements\Default\en-US\Templates\OutlookEmailTemplate\ApprovalEmail.html

This template can be modified by the user as per their UI requirement. The mails received by the actor is based on the above mentioned mail template.

The following is a default email template text for the ApprovalEmail.html file:

ApprovalEmail.html

<html>

<head>

<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />

<title>Mailer</title>

<style type="text/css">

<!--

.style2 {

 font-family: Arial, Helvetica, sans-serif;

 font-size: 11px;

}

.style4 {

 font-family: Arial, Helvetica, sans-serif;

 font-size: 15px;

 font-weight: Normal;

 color: #333333;

}

.Username {

 font-family: Arial, Helvetica, sans-serif;

 font-size: 13px;

 font-weight: Bold;

 color: #333333;

}

.subject {

 font-family: Arial, Helvetica, sans-serif;

 font-size: 13px;

 font-weight: Bold;

 color: #333333;

}

.style8 {

 color: #FF3300;

 font-weight: bold;

}

.style9 {font-family: Arial, Helvetica, sans-serif; font-size: 11px; font-weight: bold; }

-->

</style>

</head>


<body>

<form id='Form1' action='<%#EmailURL%>' method='post' >

<table width="700" border="0" align="left" cellpadding="0" cellspacing="1" bgcolor="#CCCCCC">

<tr>

<td valign="top"><table width="100%" border="0" cellpadding="5" bgcolor="#FFFFFF">

<tr>

<td><span class="Username"><%#locSalutation%>&nbsp;<strong><%#ActorName%></strong></span>,

<p class="style2"><%#locMailDescription%></p></td></tr>

<tr>

<td bgcolor="#FFFFFF" class="style2"><%#Notes%> </td>

</tr>  


<!-- Appropriate sender details can be passed to the mail by using the sender detail contents as follows

A few are listed below

<%#Value.SendTo.UserDisplayName%>

<%#Value.SendTo.UserEmail%>

<%#Value.SendTo.UserId%>

 

     Contents declared in Start Activity can also be used in a similar way.

 

XML Variables can also be used.

 

Variables defined in Start Activity can also be used pass the values to the mail.

 

Pre-defined variables can also be used.

A few are listed below.

<%#Variable.SubmittedBy.UserId%>

<%#Variable.SubmittedBy.UserName%>

<%#Variable.SubmittedBy.UserDisplayName%>


To make use of localization, Create a Key and its value in SkeltaInstalledFolder/Locales/en-US/EmailTemplate.txt

and use the key in this html.

EG: Let EmailUserDefinedName be the Localization key in SkeltaInstalledFolder/Locales/en-US/EmailTemplate.txt

Use the above key in html as @@EmailUserDefinedName@@ to get its localized value.

 

 

 

TO TRY OUT THE ABOVE POINTS, JUST UNCOMMENT THE NEXT COMMENTED PORTION OF CODE.

-->

<!--<tr>

<td bgcolor="#EBEBEB" class="style4">Resource Details</td>

</tr>

<tr>

<td>

<table width="100%" border="1" cellpadding="6" cellspacing="0" bordercolor="#CCCCCC" bgcolor="#FFFFFF" class="style2">

<tr>

<td width="21%" bgcolor="#EFEFEF">@@EmailUserDefinedDepartment@@</td>

<td width="79%" bgcolor="#EFEFEF"><%#Variable.SubmittedBy.UserDepartment%></td>

</tr>

<tr>

<td width="21%">@@EmailUserDefinedEmail@@</td>

<td width="79%"><%#Variable.SubmittedBy.UserDisplayName%></td>

</tr>

</table>

</td>

</tr>-->

 

<tr>

<td bgcolor="#EBEBEB">

<span class="style4"><%#loctaskInfo%></span>

</td>

</tr>

<tr>

<td valign="top" bgcolor="#FFFFFF">

<table width="100%" border="0" cellspacing="0" cellpadding="1">

<tr>

<td width="50%">

<table width="100%" border="0" cellpadding="1" cellspacing="0" bgcolor="#999999">

<tr>

<td>

<table width="100%" border="1" cellpadding="6" cellspacing="0" bordercolor="#CCCCCC"

bgcolor="#FFFFFF" class="style2">

<tr>

<td width="21%" bgcolor="#EFEFEF">

<b><%#locName%></b></td>

<td width="79%" bgcolor="#EFEFEF">

<%#TaskName%></td>

</tr>

<tr>

<td>

<b><%#locDescription%></b></td>

<td>

<%#Description%></td>

</tr>

<tr>

<td bgcolor="#EFEFEF">

<b><%#locSubmittedBy%></b></td>

<td bgcolor="#EFEFEF">

<%#Submitedby%></td>

</tr>

<tr>

<td>

<b><%#locSubmittedOn%></b></td>

<td>

<%#SubmittedDate%> <%#SubmittedTime%></td>

</tr>

 

 

</table>

</td>

</tr>

</table>

</td>

</tr>

</table>

<br />

</td>

</tr>

 

<tr>

<td bgcolor="#EBEBEB" class="style2"><%#locRepondInTwoWays%></td>

</tr>

 

<tr>

<td><table width="100%" border="0" cellpadding="4" cellspacing="0" class="style2">

 

<tr>

<td><strong><%#locRespondbyMail%></strong></td>

</tr>

<tr>

<td style="padding-left:20px"><i><%#locReplyToMail%></i>

<table width='95%' border='0' align='center' bgcolor='#EBEBEB' cellpadding='5' cellspacing='1' style="width: 100%; height: 25px;">

<tr>

<td class="style2" width='30%' bgcolor='#EBEBEB'>

<strong><%#locColumnName%></strong></td>

<td class="style2" width='30%' bgcolor='#EBEBEB'>

<strong><%#locUserInputs%></strong></td>

<td class="style2" bgcolor='#EBEBEB'>

<strong><%#locValidInputs%></strong></td>

</tr>

<tr valign="top">

<td class="style2" bgcolor='#FFFFFF' width="10%"><%#locComments%>:</td>

<td class="style2" bgcolor='#FFFFFF' width="10%">[&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;]</td>

<td class="style2" bgcolor='#FFFFFF' width="20%" >[<%#locFreeText%>]</td>

</tr>

<tr valign="top">

<td class="style2" bgcolor='#FFFFFF' width="10%"><%#locTakeAction%>:</td>

<td class="style2" bgcolor='#FFFFFF' width="10%">[&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;]</td>

<td class="style2" bgcolor='#FFFFFF' width="20%" ><%#locEnter%>:[<%#locApproveAction%>,<%#locRejectAction%>]</td>

</tr>

</table>

 </td>

</tr>

 

<tr>

<td><strong><br /><%#locRespondByWeb%></strong></td>

</tr>

<tr>

 <td style="padding-left:20px"><i><%#locWorkItemView%></i>

<br />

<a <%#workitemView%>><%#locWorkItemViewURLText%></a>

 </td>

</tr>

</table></td>

</tr>

<tr bgcolor="#EBEBEB">

<td align="right" class="style2">

<span><a <%#docview%>><%#locDocViewURLText%></a></span>

|

<span><a <%#executionView%>><%#locExecutionViewURLText%></a></span>

</td>

</tr>

<tr>

<td bgcolor="#FFFFFF" class="style2"><%#locSignature%></td>

</tr>

<tr>

<td bgcolor="#FFFFCC" class="style2"><table width="100%" border="0" cellspacing="0" cellpadding="3">

<tr>

<td class="style2" width="95%"><span class="style8"><strong><%#locEmailSecurityWarning%></strong></span><br />

Workflow:{<%#ApplicationName%>:<%#EmailGUID%>:<%#WorkflowName%>}{WorkflowResourceActivityMail#3.5}{WorkflowFollowUp:<%#SkeltaFollowUpValue%>}{WorkflowReminderTime:<%#SkeltaReminderTimeValue%>}</td>

</tr>

</table></td>

</tr>

</table>

</td>

</tr>

</table>

</form>

</body>

</html>

Note: While modifying the Approval email template the following place holders should not be modified, as these are necessary for the engine to process the mails that are received from the actors.

  1. Email URL

    <form id='Form1' action='<%#EmailURL%>' method='post' >

  2. Notes

    <td bgcolor="#FFFFFF" class="style2"><%#Notes%> </td>

  3. Complete content

    <table width='95%' border='0' align='center' bgcolor='#EBEBEB' cellpadding='5' cellspacing='1' style="width: 100%; height: 25px;">

    <tr>

    <td class="style2" width='30%' bgcolor='#EBEBEB'>

    <strong><%#locColumnName%></strong></td>

    <td class="style2" width='30%' bgcolor='#EBEBEB'>

    <strong><%#locUserInputs%></strong></td>

    <td class="style2" bgcolor='#EBEBEB'>

    <strong><%#locValidInputs%></strong></td>

    </tr>

    <tr valign="top">

    <td class="style2" bgcolor='#FFFFFF' width="10%"><%#locComments%>:</td>

    <td class="style2" bgcolor='#FFFFFF' width="10%">[&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;]</td>

    <td class="style2" bgcolor='#FFFFFF' width="20%" >[<%#locFreeText%>]</td>

    </tr>

    <tr valign="top">

    <td class="style2" bgcolor='#FFFFFF' width="10%"><%#locTakeAction%>:</td>

    <td class="style2" bgcolor='#FFFFFF' width="10%">[&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;]</td>

    <td class="style2" bgcolor='#FFFFFF' width="20%" ><%#locEnter%>:[<%#locApproveAction%>,<%#locRejectAction%>]</td>

    </tr>

    </table>

     

  4. Complete content

    <td class="style2" width="95%"><span class="style8"><strong><%#locEmailSecurityWarning%></strong></span><br />

    Workflow:{<%#ApplicationName%>:<%#EmailGUID%>:<%#WorkflowName%>}{WorkflowResourceActivityMail#3.5}{WorkflowFollowUp:<%#SkeltaFollowUpValue%>}{WorkflowReminderTime:<%#SkeltaReminderTimeValue%>}</td>

 

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