Use Contents in Check-List Email Template
- Last UpdatedJun 10, 2024
- 3 minute read
Email templates can be used to display the values of the contents that have been created in a workflow.
Consider that a Content of type number and by name 'EmployeeAge' is created in Start activity and at runtime its value is 21.
User wants to do the following:
-
Display the content's value in Check-List email.
-
Display the variable's value after "Submitted on" row in the Task Details table.
Solution
To display this the content's value in Check-List email and to display the variable's value after "Submitted on" row in the Task Details Table, the following steps need to be followed:
Steps:
-
Copy CheckListEmail.html file.
-
Use the <%#Variable.Contentname%> placeholder in the html template for viewing the content's value. Where <Contentname> is a name of the content.
Use the <%#Content.EmployeeAge%> placeholder in the html template, where the value is to be displayed. Since the Content name is "EmployeeAge", the placeholder to be used is <%#Content.EmployeeAge%>. The highlighted portion in the below code displays the position where the <%#Content.EmployeeAge%> placeholder is added.
<html >
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />
<title>Mailer</title>
<style type="text/css">
<!--
.style2 {
font-family: Arial, Helvetica, sans-serif;
font-size: 11px;
}
.style4 {
font-family: Arial, Helvetica, sans-serif;
font-size: 15px;
font-weight: Normal;
color: #333333;
}
.Username {
font-family: Arial, Helvetica, sans-serif;
font-size: 13px;
font-weight: Bold;
color: #333333;
}
.subject {
font-family: Arial, Helvetica, sans-serif;
font-size: 13px;
font-weight: Bold;
color: #333333;
}
.style8 {
color: #FF3300;
font-weight: bold;
}
.style9 {font-family: Arial, Helvetica, sans-serif; font-size: 11px; font-weight: bold; }
-->
</style>
</head>
<body>
<form id='Form1' action='<%#EmailURL%>' method='post' >
<table width="700" border="0" align="left" cellpadding="0" cellspacing="1" bgcolor="#CCCCCC">
<tr>
<td valign="top"><table width="100%" border="0" cellpadding="5" bgcolor="#FFFFFF"> d
<tr>
<td><span class="Username"><%#locSalutation%> <strong><%#ActorName%></strong></span>,
<p class="style2"><%#locMailDescription%></p></td></tr>
<tr>
<td bgcolor="#FFFFFF" class="style2"><%#Notes%> </td>
</tr>
<!-- Appropriate sender details can be passed to the mail by using the sender detail contents as follows
A few are listed below
<%#Value.SendTo.UserDisplayName%>
<%#Value.SendTo.UserEmail%>
<%#Value.SendTo.UserId%>
Contents declared in Start Activity can also be used in a similar way.
XML Variables can also be used.
Variables defined in Start Activity can also be used pass the values to the mail.
Pre-defined variables can also be used.
A few are listed below.
<%#Variable.SubmittedBy.UserId%>
<%#Variable.SubmittedBy.UserName%>
<%#Variable.SubmittedBy.UserDisplayName%>
To make use of localization, Create a Key and its value in WorkflowManagementInstalledFolder/Locales/en-US/EmailTemplate.txt
and use the key in this html.
EG: Let EmailUserDefinedName be the Localization key in WorkflowManagementInstalledFolder/Locales/en-US/EmailTemplate.txt
Use the above key in html as @@EmailUserDefinedName@@ to get its localized value.
TO TRY OUT THE ABOVE POINTS, JUST UNCOMMENT THE NEXT COMMENTED PORTION OF CODE.
-->
<!--<tr>
<td bgcolor="#EBEBEB" class="style4">Resource Details</td>
</tr>
<tr>
<td>
<table width="100%" border="1" cellpadding="6" cellspacing="0" bordercolor="#CCCCCC" bgcolor="#FFFFFF" class="style2">
<tr>
<td width="21%" bgcolor="#EFEFEF">@@EmailUserDefinedDepartment@@</td>
<td width="79%" bgcolor="#EFEFEF"><%#Variable.SubmittedBy.UserDepartment%></td>
</tr>
<tr>
<td width="21%">@@EmailUserDefinedEmail@@</td>
<td width="79%"><%#Variable.SubmittedBy.UserDisplayName%></td>
</tr>
</table>
</td>
</tr>-->
<tr>
<td bgcolor="#EBEBEB">
<span class="style4"><%#loctaskInfo%></span>
</td>
</tr>
<tr>
<td valign="top" bgcolor="#FFFFFF">
<table width="100%" border="0" cellspacing="0" cellpadding="1">
<tr>
<td width="50%">
<table width="100%" border="0" cellpadding="1" cellspacing="0" bgcolor="#999999">
<tr>
<td>
<table width="100%" border="1" cellpadding="6" cellspacing="0" bordercolor="#CCCCCC"
bgcolor="#FFFFFF" class="style2">
<tr>
<td width="21%" bgcolor="#EFEFEF">
<b><%#locName%></b></td>
<td width="79%" bgcolor="#EFEFEF">
<%#TaskName%></td>
</tr>
<tr>
<td>
<b><%#locDescription%></b></td>
<td>
<%#Description%></td>
</tr>
<tr>
<td bgcolor="#EFEFEF">
<b><%#locSubmittedBy%></b></td>
<td bgcolor="#EFEFEF">
<%#Submitedby%></td>
</tr>
<tr>
<td>
<b><%#locSubmittedOn%></b></td>
<td>
<%#SubmittedDate%> <%#SubmittedTime%></td>
</tr>
<tr>
<td>
<b>Employee Age</b></td>
<td>
<%#Content.EmployeeAge%></td>
</tr>
</table>
</td>
</tr>
</table>
</td>
</tr>
</table>
<br />
</td>
</tr>
<tr>
<td bgcolor="#EBEBEB" class="style2"><%#locRepondInTwoWays%></td>
</tr>
<tr>
<td><table width="100%" border="0" cellpadding="4" cellspacing="0" class="style2">
<tr>
<td><strong><%#locRespondbyMail%></strong></td>
</tr>
<tr>
<td style="padding-left:20px"><i><%#locReplyToMail%></i>
<table border='0' align='center' cellpadding='5' cellspacing='1' bgcolor='#EBEBEB' class="style2" style="width: 100%; height: 25px;">
<tr bgcolor='#EBEBEB' class="style2">
<td bgcolor='#EBEBEB' class="style2"><strong><%#locColumnName%></strong></td>
<td bgcolor='#EBEBEB' class="style2"><strong><%#locUserInputs%></strong></td>
<td bgcolor='#EBEBEB' class="style2"><strong><%#locValidInputs%></strong></td>
</tr> <%#InputPlaceHolderString%>
</table>
</td>
</tr>
<tr>
<td><strong><br /><%#locRespondByWeb%></strong></td>
</tr>
<tr>
<td style="padding-left:20px"><i><%#locWorkItemView%></i>
<br />
<a <%#workitemView%>><%#locWorkItemViewURLText%></a>
</td>
</tr>
</table></td>
</tr>
<tr bgcolor="#EBEBEB">
<td align="right" class="style2">
<span><a <%#docview%>><%#locDocViewURLText%></a></span>
|
<span><a <%#executionView%>><%#locExecutionViewURLText%></a></span>
</td>
</tr>
<tr>
<td bgcolor="#FFFFFF" class="style2"><%#locSignature%></td>
</tr>
<tr>
<td bgcolor="#FFFFCC" class="style2"><table width="100%" border="0" cellspacing="0" cellpadding="3">
<tr>
<td width="95%" class="style2"><span class="style8"><strong><%#locEmailSecurityWarning%></strong></span><br />
Workflow:{<%#ApplicationName%>:<%#EmailGUID%>:<%#WorkflowName%>}{WorkflowResourceActivityMail#3.5}{WorkflowFollowUp:<%#SkeltaFollowUpValue%>}{WorkflowReminderTime:<%#SkeltaReminderTimeValue%>}</td>
</tr>
</table></td>
</tr>
</table></td>
</tr>
</table>
</form>
</body>
</html>
The actor will get the mail in the defined format for the above template.