Add non-catalogue items to a PO

Add materials and services not defined in any material catalogue to a Purchase Order (PO).

Prerequisites

Before you begin, complete the following:

• For the PO, in the Purchase Order Header grid, in the General tab, in the Internal status field, ensure the value is Create/Change.

• Ensure you have the Can Add Deliverable Items or Full Access UI rights to the s50018 Purchase Order screen. For more information on how to define UI access rights, see Assign UI rights to a user role.

To add non-catalogue items to a PO

1. Navigate to the s50018 Purchase Order screen.

2. To refresh the screen, select the F5 key.

3. In the Purchase Order Header grid, select a row.

4. On the s50018 menu, in the Add positions group, from the Non-catalogue Items dropdown, select one of the following:

   • Various Material: To add a material that is not defined in the catalogue.

   • Subcontracts: To add a subcontract task (service carried out by a subcontractor) as a PO position.

   In the Position grid, in the Purchase Order Position tab, in the Purchase Order Position grid, a row is created.

5. In the Purchase Order Position grid, select the General tab, and then enter the relevant details in the following fields:

   • Description: The description of the PO position.

   • Quantity: The required quantity of the ordered item.

6. Select the Delivery tab and perform the following:

   • From the Required on Site At dropdown, select the date when the materials are required on site.

   • From the Contract Delivery Date dropdown, select the delivery date agreed between the buyer and the supplier.

   • From the Forecast Delivery Date dropdown, select the date when the ordered items are expected for delivery at the location set in the delivery terms.

7. Perform one of the following:

   • If the non-catalogue item is a various material, select the General tab, and then perform the following:

     • From the Price Unit dropdown, select the unit of measure for the value in the Price Quantity field.

     • In the Various Id field, enter the ID of the various material.

   • If the non-catalogue item is a subcontract task, select the Subcontract Details tab, and then perform the following:

     • From the External resource dropdown, select the ID of an external resource assigned to a subcontract task.

     • From the Subcontract start dropdown, select the date when the subcontract task is scheduled to start.

     • From the Subcontract end dropdown, select the date when the subcontract task is scheduled to end.

8. (Optional) Enter the relevant details in other fields as required. For more information on all the fields, see s50018 Field descriptions.

9. On the Home menu, in the Record group, select Save.

   The non-catalogue items are added to the PO.