s50021 Field descriptions
- Last UpdatedMay 07, 2026
- 12 minute read
Common fields in the screen
|
Field |
Description |
|---|---|
|
SI |
Status Indicator: Indicates the status of a record related to validation errors, warnings, and updates. |
|
Defined By |
The ID of a user who created a record. |
|
Defined At |
The date and time when a record was created. |
|
Updated By |
The ID of a user who updated a record. |
|
Updated At |
The date and time when a record was updated. |
|
Customer Column 0–Customer Column 9 |
Multipurpose fields for storing company specific attributes. |
Purchase Agreement grid
The following table describes the fields in the General tab.
|
Field |
Description |
|---|---|
|
Workflow Status |
W: The workflow status of a Purchase Agreement (PA). The different workflow statuses are open for modifications, rejected in approval, accepted in approval, issued, reopened, and so on. |
|
Material Refresh |
M: Indicates that changes are made to the material details of the PA positions. To apply the updates, in the PA Options group, from the PA Texts dropdown, use the Refresh Technical Specification functionality. If the M field is empty, no changes are made. |
|
Purchase Agreement |
The unique ID of a PA. Based on the Project PA Number Setup Method defined in the s50030 Project Purchasing Setup screen, the PA ID is generated automatically by the system or you can manually define the ID. |
|
Type |
The ID of a type of PA. The valid types are defined in the s50047 Purchase Agreement Types screen. |
|
Version |
The version number of a PA. The version number can start with 0 or 1 depending on the settings in the d0073 ERM System Settings dialog. When you reopen a PA, the version number increases by one. |
|
Title |
The title of a PA. The title is used along with the PA ID to identify the PA. |
|
Project |
The ID of a project related to a PA. |
|
Legal entity |
The ID of a legal entity responsible for a PA. |
|
Language |
The ID of a language in which a PA is created. The default value in the Language field is the default language set up for AVEVA Enterprise Resource Management. The valid languages are defined in the s00004 Languages screen. |
|
Purchase Order Code |
The purchase code of the purchase order related to a PA. |
|
Technical Handler |
The ID of a user responsible for the content of a PA. |
|
Buyer |
The ID of a user responsible for purchasing the items in a PA. When creating a new PA, the default buyer is the user who created the PA. |
|
Reviewer |
The ID of a user responsible for the review of a PA. You can update the Reviewer field only if the Review Required checkbox is selected. |
|
Approver |
The ID of a user responsible for approving a PA. |
|
Sent for review date |
The date when the current revision of a PA was sent for review. |
|
Submitted for approval date |
The date when the current revision of a PA was submitted for approval. |
|
Approval Date |
The date when the current revision of a PA is approved. The Approval Date field is automatically updated when the PA is approved. |
|
Approval Group |
The ID of an approval group related to a PA. The members of the approval group are responsible for approving the PA. The valid approval groups are defined in the s00051 Approval Groups screen. |
|
Workflow Approval Engine |
The workflow approval engine related to the approval workflow of a PA. The values are Work Tasks and WWF. |
|
Rejected |
Indicates a PA was rejected by the assigned approver. The Rejected checkbox is automatically updated when the approver rejects the PA. |
|
Reason For Change |
The reasons for the changes to a PA. |
|
Reason for rejection |
The reason for the rejection of a PA. |
|
Review Required |
Indicates a review of a PA is required before the PA is submitted for approval. |
|
External status |
The external status of a PA. The status is automatically updated through the workflow actions. When you issue a PA, the status changes from NEW to ISSUED. |
|
Internal status |
The internal status of a PA. The status is automatically updated through the workflow actions. There are three statuses:
|
|
Valid From Date |
The date from when a PA is valid for use with the related Purchase Order (PO) or delivery order. |
|
Validity Date |
The date till when a PA is valid. |
|
Issue Date |
The date when the current version of a PA was issued. |
|
Version Raised Date |
The date when the selected version of a PA was raised. |
|
Tax Included |
Indicates the prices defined in a PA include tax. The information is used in all the POs related to the PA. |
|
Currency |
The ID of a currency related to a PA. In the d0073 ERM System Settings dialog, in the Purchasing tab, in the Purchase Order Header section, in the Default Currency field, the default currency for a PA is defined. However you can manually update the currency based on the requirements. |
|
Total Value System |
The total value of a PA calculated in the default purchase currency. |
|
Total Value Agreement |
The total value of a PA calculated in the PA currency. |
|
Minimum Purchase Order |
The minimum purchase amount for a PO related to a PA. |
|
Free Delivery Amount |
The minimum purchase amount required to a get free delivery of the purchased goods. |
|
Maximum Order Value |
The maximum purchase amount for a PO related to a PA. |
|
Commitment on all PO |
The total purchase amount in all the POs related to a PA. |
The following table describes the fields in the Supplier tab.
|
Field |
Description |
|---|---|
|
Supplier |
The ID of a supplier related to a PA. The supplier is used for all the POs related to the PA. |
|
Phone |
The contact number of a supplier related to a PA. |
|
Name |
The name of a supplier related to a PA. |
|
Address |
The ID of an address related to a supplier. |
|
Addr Line1 |
The first line of a supplier's address. |
|
Country |
The ID of a country related to a supplier's address. |
|
Country Name |
The name of a country selected in the Country field. |
|
State/Province |
The code to identify a state or a province within a country. |
|
Att |
The name of a contact person from the supplier company, whom the buyer can contact for details. |
|
Suppl Prop |
Supplier Proposal: The proposal number of a supplier. If a PA is based on a proposal from the supplier, then ensure you define the proposal number in the Suppl Prop field. |
|
Suppl Agreement No |
The agreement number of a supplier to identify the final PA. |
|
Forwarder |
The ID of a forwarder related to a PA. The forwarder is responsible for transporting the purchased goods related to the PA. The forwarder is used for all the POs related to the PA. |
|
Phone |
The contact number of a forwarder related to a PA. |
|
Name |
The name of a forwarder related to a PA. |
|
Forw Addr |
Forwarder Address: The ID of an address related to a forwarder. |
|
Forw Addr Line1 |
Forwarder Address Line 1: The first line of a forwarder's address. |
|
Forw Country |
The ID of a country related to a forwarder's address. |
|
Forw Country Name |
The name of a country selected in the Forw Country field. |
|
State/Province |
The code to identify a state or a province within the country defined in the Forw Country field. |
|
Att |
The name of a contact person from the forwarder company. |
|
Agent Id |
The ID of an agent related to a PA. The agent is used for all the POs related to the PA. |
|
Agent Phone |
The contact number of an agent related to a PA. |
|
Agent Name |
The name of an agent related to a PA. |
|
Agent Addr |
The ID of an address related to an agent. |
|
Agent Addr Line1 |
The first line of an agent's address. |
|
Agent Country |
The ID of a country related to an agent's address. |
|
Agent Country Name |
The name of a country selected in the Agent Country field. |
|
State/Province |
The code to identify a state or a province within the country defined in the Agent Country field. |
|
Att |
The name of a contact person from the agent company. |
|
AG |
Agent: Indicates you are required to send the PA to an agent instead of a supplier. |
The following table describes the fields in the Terms tab.
|
Field |
Description |
|---|---|
|
Delivery Term |
The ID of a delivery term related to a PA. A delivery term is an agreed term between a company and a supplier related to the delivery of items in a PO. |
|
Del Descr |
Delivery Description: The description of a delivery term related to a PA. |
|
Transport Term |
The ID of a transport term related to a PA. A transport term defines the transport conditions for an item, for example, you can transport items by aircraft, railways, sea, road, and so on. |
|
Trans Descr |
Transport Description: The description of a transport term related to a PA. |
|
Discount Percentage |
The flat discount percentage applied to all the items in a PA. |
|
Payment Term |
The ID of a payment term related to a PA. A payment term is an agreed term between a company and a supplier related to the payment of the invoice amount of a PO. |
|
Description |
The description of a payment term related to a PA. |
|
Penalty Term |
The ID of a penalty term related to PA. |
|
Pen Descr |
Penalty Description: The description of a penalty term related to a PA. |
The following table describes the fields in the Rel Purchase Orders tab.
|
Field |
Description |
|---|---|
|
Pur No |
Purchase Order Number: The ID a PO related to a PA. |
|
PO Code |
Purchase Order Code: The purchase order code of a PO related to a PA. |
|
Title |
The title of a PO related to a PA. |
|
Legal entity |
The ID of a legal entity related to a PO. |
|
Total Value |
The total value of a PO related to a PA. The value is calculated in the default purchase currency defined in the Purchasing tab, in the d0073 ERM System Settings dialog. |
|
PO Ext Stat Descr |
The external status of a PO related to a PA. |
|
First Issue Date |
The date when a PO related to a PA was first issued. |
The following table describes the fields in the Text tab.
|
Field |
Description |
|---|---|
|
Remark |
The comments related to a PA. |
|
Header Text |
The header text used in the printout of a PA. You can manually enter the required text in the Header text field or use the PA Texts functionality. For more information, see Add header text to a PA. |
|
Appendix Text |
The appendix text used in the printout of a PA. You can manually enter the required text in the Appendix text field or use the PA Texts functionality. For more information, see Add header text to a PA. |
The following table describes the fields in the Add Info tab.
|
Field |
Description |
|---|---|
|
Std Text Id |
The ID of a standard text as defined in the s40004 Project Standard Texts screen. |
|
T |
Transfer: The concept for which a standard text is defined. The valid concepts are TMR, RFQ, PO, PA, and ALL. |
|
Text |
The additional information related to a PA. |
The following table describes the fields in the Attachments tab.
|
Field |
Description |
|---|---|
|
R |
Restriction: The restriction status of a URL according to the rules maintained in the s00040 Hyperlink Restrictions screen. The R field is applicable only for hyperlink attachments. |
|
Link or File |
Indicates whether an attachment is a file or a hyperlink. |
|
Attachment Type |
The type of attachment. The valid attachment types are defined in the s00072 Attachment Type screen. The Attachment Type field helps in grouping and categorization of the attachments. |
|
Rev Status |
Revision Status: Indicates the status of a revision. There are three statuses:
|
|
Revision |
The revision number of an attachment. When you create a new revision, the revision number increases by one. |
|
Id / Filename |
The ID of a hyperlink or the name of a file attachment. |
|
Title/Description |
The title of a hyperlink or the description of a file attachment. |
|
Stat |
Status: Indicates the status of an attachment. If the Stat checkbox is selected, the attachment is active. |
|
Ext Visible |
Externally Visible: Indicates an attachment is visible in external systems, such as the Supplier Portal. |
|
Links |
Indicates whether an attachment is linked to or from another entity, such as a PO or a TMR. |
|
Url |
The URL of a hyperlink attachment. |
Purchase Agreement Positions grid
The following table describes the fields in the General tab.
|
Field |
Description |
|---|---|
|
Line Type |
The line item category related to a PA position. Line type is used to organize different PA items in specific position intervals using the line numbering setup defined in the s10023 Procurement Position Number Setup screen. The valid line types are defined in the s50054 Procurement Line Types screen. |
|
Position |
The unique number to identify individual positions within a PA. |
|
Material Category |
MC: The ID of a material category related to a PA position. |
|
SMC |
Standard Material Category: Indicates whether a material is controlled as a standard stock material or a project related material. The valid categories are defined in the s00001 Standard Material Categories screen. |
|
Material Preparation |
The material preparation milestone that specifies which preparation template is used for a material. |
|
Material Preparation Description |
The description of the material preparation milestone. |
|
Material Preparation Step |
The milestone a material progresses through as per the material preparation template assigned in the Material Preparation field. |
|
Version |
The current version number of a PA position. |
|
Item Id |
The ID of an item in a PA position. |
|
Description |
The description of an item in a PA position. |
|
Product And Service Code |
The product and service code related to a PA position. |
|
Placement On Report |
The order in which a PA position is printed in a PA report. The Placement On Report field has two values: First and Last. |
|
Quantity |
The required quantity of an item in a PA position. |
|
Unit |
The unit of measure for the value in the Quantity field. |
|
MInimum Order Size - Qty |
The minimum quantity of an item in a PA position, as defined in the PO related to the PA. You can enter a value in Minimum Order Size - Qty field only if the Minimum Order Size - Price field is empty. |
|
Minimum Order Size - Price |
The minimum price of an item in a PA position, as defined in the PO related to the PA. You can enter a value in the Minimum Order Size - Price fields only if the Minimum Order Size- Qty field is empty. |
|
Quantity Per Box |
The quantity of items expected to be delivered per box or per package. |
|
Maximum Order Size - Qty |
The maximum quantity of an item that you can include per delivery. |
|
Allocated on PO |
The sum of the amounts defined in all the POs related to a PA position. |
|
Price |
The agreed price value for each unit of an item. |
|
Discount (%) |
The discount percentage for an item in a PA position. |
|
Discount (Amount) |
The discount amount for an item in a PA position. |
|
Price Quantity |
The quantity in which the unit price for an item is stated. |
|
Price Unit |
The unit of measure for the value defined in the Price Quantity field. |
|
Factor |
The conversion between the value in the Price Unit field and the value in the Price Quantity field. For a hull material, the factor is equal to the weight of the hull material. |
|
Value Added Tax |
The tax code to determine the value added tax percentage for an item in a PA position. |
|
Active |
Indicates the item in a PA position is available for use in a PO. |
|
Delivery Type |
Indicates how an item is handled in terms of delivery. The values are: No Delivery, Non-stock item, and Stock Item. |
|
Inspection Code |
The ID of an inspection related to an item in a PA position. |
|
Insp Code Title |
Inspection Code Title: The description of an inspection code related to an item in a PA position. |
|
Treatment Code |
The ID of a treatment code related to an item in a PA position. |
|
Treatm Code Title |
Treatment Code Title: The description of a treatment code related to an item in a PA position. |
|
Country |
The ID of a country related to a PA position. If inspection activities are related to a PA, then the rates for the inspection activities are defined based on the country defined in the Country field. |
|
State/Province |
The ID of a state or a province within a country defined in the Country field. If inspection activities are related to a PA, then the rates for the inspection activities are defined based on the country and state defined in the Country field and State/Province field, respectively. |
The following table describes the fields in the Price Development tab.
|
Field |
Description |
|---|---|
|
Version |
The current version number of a PA position. |
|
Valid From |
The date from when the price of a PA position is valid. |
|
Price |
The new price for a PA position applicable from the the date defined in the Valid From field. |
|
Disc |
Discount: The discount for the new price of a PA position. If a value is defined in the Amount of Disc field, then you cannot update the Discount field. |
|
Amount of Disc |
The discount in price for a PA position. |
The following table describes the fields in the Text tab.
|
Field |
Description |
|---|---|
|
Position text |
The additional information related to a PA position. The text appears in the printout of a PA. You can manually enter the required text in the Position text field or use the PA Texts functionality. For more information, see Add text to a PA position. |
|
Technical Specifications |
The detailed technical specifications related to a PA position. |
The following table describes the fields in the Sub-contract Details tab.
|
Field |
Description |
|---|---|
|
External Resource |
The ID of an external resource assigned to a subcontract task. The valid resources are defined as an external resource in the s00021 Resource Definition screen. |
|
Subcontract Order Type |
The ID of a subcontract order type related to a subcontract task added as a PA position. The subcontract order type determines how the price of the purchased resources is stated in the POs, that is, whether a unit price or a fixed total price is applied to a subcontract PA position. |