Update the PO related to an RFQ

Update a Purchase Order (PO) related to a Request For Quote (RFQ) with the prices, discounts, and texts from the RFQ.

When you update a PO selected in the Related Purchase Orders tab, the following rules apply:

• If a supplier is not assigned to the PO, then the PO is updated only if one supplier is awarded for all items. If multiple suppliers are awarded, an error appears.

• If a supplier is already assigned to the PO, then the PO is updated only if the same supplier is pre-awarded for all items. If not, the PO is not updated and an error appears.

• If the external status of the PO is New and the internal status is Create/Change, then the system checks the currency. If the currency differs from the quote, a warning appears. If you continue with the update, the PO is updated using the quoted price calculated in the PO currency.

• If the external status of the PO is ISSUED, then you cannot update the PO.

Prerequisites

Before you begin, complete the following:

• For the RFQ, in the Request for Quotation grid, in the General tab, ensure the Pre-awarded checkbox is selected.

• In the Request for Quotation grid, in the Related Purchase Orders tab, in the grid, ensure a PO is related to the RFQ.

To update the PO related to an RFQ

1. Navigate to the s50020 Followup on Request for Quote screen.

2. To refresh the screen, select the F5 key.

3. In the Request for Quotation grid, select a row.

4. Select the Related Purchase Orders tab, in the grid, select a row.

5. On the s50020 menu, in the Update group, select Update Purchase Order.

   The selected PO is updated with the details from the selected RFQ.