Decrease the received quantity of a material

You can decrease the quantity of a material received and registered in the s60028 Stock item Delivery Registration screen. When a material is referenced for invoice in other screens throughout AVEVA Enterprise Resource Management and if you cannot reopen a delivery note in the s60028 Stock item Delivery registration screen to decrease the received quantity of the material, you can use the s60002 Change Goods Receipt screen to decrease the received quantity of the material. If a project component is received as a collection of supplementary items, you can decrease the quantity of the supplementary items.

In the s60002 Change Goods Receipt screen, the following conditions apply:

• You cannot increase the quantity of a received material.

• You cannot decrease the quantity of a received material if the material is moved to a different stock location or a different project.

• You cannot decrease the quantity of a received material if the material is forwarded from a different project or a different stock location.

To decrease the received quantity of a material

1. Navigate to the s60002 Change Goods Receipt screen.

2. Select the PO Search tab.

3. To refresh the screen, select the F5 key.

4. In the Purchase Order grid, select a row.

   Ensure the Purchase Order (PO) related to a received material is issued and the delivery status of the PO is Partly Delivered or Completely Delivered.

5. In the Purchase Order Position grid, select a row.

   Ensure the delivery status of the PO position is Partly Delivered or Completely Delivered.

6. On the s60002 menu, in the PO Actions group, select Select Purchase Order Position.

7. To refresh the screen, select the F5 key.

   In the Receipt Logs tab, the received material appears in the Receipt Transactions grid.

8. In Receipt Transactions grid, select the required row and perform one of the following:

   • If the received material is not registered with Material Non-Conformance (MNC) or a material certificate, select the General tab, in the Rec Qty Change field, enter the quantity you want to decrease from the received quantity of the material. For example, if the received quantity of a material is 100 and you want to receive only 80 units out of the 100 received units of the material, enter 20.

   • If some units of the received material are registered with MNC or a material certificate, perform the following:

     1. Select the General tab, in the Rec Qty Change field, enter the quantity you want to decrease from the received quantity of the material. For example, if the received quantity of a material is 100 and you want to receive only 80 units out of the 100 received units of the material, enter 20.

     2. Select the Material Details tab, select the required row containing details of material quantity registered with MNC or a material certificate, in the Rec Qty Change field, enter the quantity you want to decrease from the received quantity of the material. For example, if the received quantity of a material is 100, if 10 units out of the 100 received units are registered with MNC or a material certificate, and you want to receive only two units out of the 10 units, in the Rec Qty Change field, enter 8.

     3. In the Material Details tab, select the row containing details of material quantity which is not registered with MNC or a material certificate, in the Rec Qty Change field, enter the remaining quantity you want to decrease from the received quantity of the material. For example, if the total decreased quantity of the received material is 20 and the decreased quantity of the units registered with MNC or a material certificate is 8, enter 12.

     In the Material Details tab, ensure the sum of all values defined in the Rec Qty Change field of all rows is equal to the value entered in the Rec Qty Change field in the General tab.

   In the General tab, ensure that the quantity entered in the Rec Qty Change field is less than or equal to the quantity defined in the Trans Qty (Stock Unit) field and Rec Qty field. Also, ensure that when the quantity entered in the Rec Qty Change field is converted into the unit of measure in which the material is handled in stock, the converted quantity defined in the Rec Qty Change (Stock Unit) field is less than or equal to the quantity defined in the Hold (Stock Unit) field.

9. On the Home menu, in the Record group, select Save.

   The received quantity of the material is decreased.