Send a PO as an email

Send the draft version or the final version of a Purchase Order (PO) as an email to a supplier. You can send emails only if you have set up a valid email ID against your name, in the s00003 Users screen. The emails are sent to the supplier from the email ID of the logged-in user.

1. Navigate to the s50018 Purchase Order screen.

2. To refresh the screen, select the F5 key.

3. In the Purchase Order Header grid, select a row.

4. Select the Supplier tab, in the Supplier Information section, in the Att field, ensure the contact person has a valid email ID.

5. On the s50018 menu, in the E-Mail group, select one of the following:

   • Send Draft: To send the draft version of a PO.

   • Send Final: To send the final issued PO.

   The d0050 Send E-Mail dialog appears.

6. (Optional) To send a carbon copy of the email to additional recipients, in the CC field, enter the email ID of the recipient.

7. To change the email template, select Template.

   The d0052 Select E-Mail Template dialog appears.

8. In the grid, select the required template, preview the Subject and Text of the email, and then select OK.

   The template in the d0050 Send E-Mail dialog is updated.

9. Modify the Subject and Text according to your requirements.

10. Select Send.

    The email is sent to the specified recipients.

11. To save the changes, on the Home menu, in the Record group, select Save.