Update the external status of a drawing

When you create a drawing, the default External Status of the drawing is Preliminary. To use the drawing in a part list and other screens, change the status to Fully Validated.

1. Navigate to the s20012 Drawing Catalogue screen.

2. In the Current Project control block, from the Project dropdown, select a project ID.

3. To refresh the screen, select the F5 key.

4. In the Drawings grid, select a row.

5. On the s20012 menu, in the Status group, from the External Status dropdown, select one of the following:

   • Preliminary: Indicates the default status of a drawing. At the Preliminary stage, the drawing is not available for use throughout AVEVA Enterprise Resource Management.

   • Fully Validated: Indicates the drawing is available for use throughout AVEVA Enterprise Resource Management.

   • Not to be Used: Indicates the drawing is not available for use due to a temporary restriction (the supply of materials is restricted or alternatives are being evaluated) or a permanent hold (the drawing is obsolete). If the drawing is already assigned to a Part List (PL) or a Purchase Order (PO), you can continue to use the drawing. However, the drawing is not available for addition to any new PL or PO.

   • Ready For Delete: Indicates you can delete the drawing in case a clean up of the reference data is performed. At the Ready For Delete stage, the drawing is not available for use throughout AVEVA Enterprise Resource Management.

6. (Optional) To revert the status update, on the s20012 menu, in the Status group, select Revert.

7. On the Home menu, in the Record group, select Save.

   The External Status of the drawing is updated.