Register a variance for a delivery note position from d0091

For a delivery note position, variance occurs when the received item quantity differs from the expected quantity, or when damage or non-conformance is recorded. The types of variances are as follows:

• Overage: When the received item quantity is greater than the expected quantity.

• Shortage: When the received item quantity is less than the expected quantity.

• Material Non-Conformance (MNC): When the received item is registered with an MNC.

• Rejection: When an item is rejected during receipt.

To register an MNC for shortage, see Register a variance of type shortage for a delivery note position from w015.

Prerequisites

Before you begin, complete the following:

1. For a delivery note, in the Delivery Note grid, in the General tab, perform the following:

   1. In the Rec Type field, ensure the value is not Shipping Note Receipt.

   2. In the Receipt Status field, ensure the value is not READY or RECEIVED.

2. In the Position grid, perform one of the following:

   • For a delivery note of receipt type Free Receipt, in the Free Issue Material tab, in the Free Issue Material grid, in the General tab, in the Received Qty field, ensure a value is defined.

   • For a delivery note of receipt type PO/MMT Receipt, in the Po Items tab, in the Po items grid, in the General tab, in the Received Qty field, ensure a value is defined.

To register a variance for a delivery note position from d0091

3. Navigate to the s60028 Stock item Delivery Registration screen.

4. To refresh the screen, select the F5 key.

5. In the Delivery Note grid, select a row.

6. In the Position grid, perform one of the following:

   • If the receipt type of the delivery note is PO/MMT Receipt, in the Po Items tab, in the Po Items grid, select a row.

   • If the receipt type of the delivery note is Free Receipt, in the Free Issue Material tab, in the Free Issue Material grid, select a row.

7. On the s60028 menu, in the Position Details group, from the Variances dropdown, select Register variance for the selected line item.

   The d0091 Receipt Variance dialog appears.

8. Perform one of the following:

   • To register an MNC as a variance, perform the following:

     Note: In the General tab, in the M-NC Qty field, ensure a value less than or equal to the value in the Count. Qty field is defined.

     1. Select the MNC tab, select anywhere in the grid, and then select Create.

        In the grid, a blank row is created.

     2. In the Quantity field, enter the quantity of an item in the MNC.

        Note: In the General tab, ensure the value in the Quantity field is less than the value in the M-NC Qty field.

     3. From the MNC Category dropdown, select an ID for the category of the MNC.

        The MNC is registered as a variance.

   • To register an MNC for overage as a variance, perform the following:

     In the General tab, if the value in the Count Qty field is greater than the value in the Suppl Qty field, then the value in the Overage/Shortage field is Overage.

     4. Select the MNC tab, select anywhere in the grid, and then select Create.

        In the grid, a blank row is created.

     5. In the General tab, in the grid, in the Quantity field, enter the value in the Overage/Shortage field.

        Note: In the General tab, ensure the value in the Quantity field is less than the value in the M-NC Qty field.

     6. From the MNC Category dropdown, select OVERAGE.

        The MNC for the overage is registered as a variance.

   • To register a rejected item as a variance, perform the following:

     7. In the General tab, in the Rejected Quantity field, enter the quantity of the rejected items.

     8. Select the Rejections tab, select anywhere in the grid, and then select Create.

        In the grid, a blank row is created.

     9. In the grid, in the Rej Qty field, enter the quantity of the rejected items.

     10. From the Rej Code dropdown, select the ID of the rejection code.

         The rejected item is registered as a variance.

9. Select Save and Exit.

   If the receipt type of the delivery note is PO/MMT Receipt, in the Position grid, in the Po Items tab, in the Po Items grid, in the Material Details tab, in the grid, the MNC registered as a variance is added or in the Rejected Materials tab, in the grid, the registered variance for rejected item is added.

   If the receipt type of the delivery note is Free Receipt, in the Position grid, in the Free Issue Material tab, in the Free Issue Material grid, in the Material Details tab, in the grid, the MNC registered as a variance is added or in the Rejected Materials tab, in the grid, the registered variance for rejected item is added.