s50019 Field descriptions

Field	Description
SI	Status Indicator: Indicates the status of a record related to validation errors, warnings, and updates.
Defined By	The ID of a user who created a record.
Defined At	The date and time when a record was created.
Updated By	The ID of a user who updated a record.
Updated At	The date and time when a record was updated.
W	Workflow: The workflow status of a Request For Quote (RFQ). The different workflow statuses are open for modifications, rejected in approval, accepted in approval, pending approval, issued, reopened, and so on.
P	Procurement: The procurement status of the items in an RFQ.
M	Material Refresh: Indicates that changes are made to the material details of the RFQ items. To apply the updates, in the RFQ Options group, from the RFQ Texts dropdown, use the Refresh Technical Specification functionality. If the M field is empty, no changes are made.
R	Restriction: The restriction status of a URL according to the rules maintained in the s00040 Hyperlink Restrictions screen. The R field is applicable only for hyperlink attachments.
Link or File	Indicates whether the attachment is a file or a hyperlink.
Attachment Type	The type of an attachment. The valid attachment types are defined in the s00072 Attachment Type screen. The Attachment Type field helps in grouping and categorization of the attachments.
Rev Stat	Revision Status: Indicates the status of a revision. There are three statuses: Green: The revision is the latest released revision. Yellow: The revision is the latest unreleased revision. Red: The revision is retired or outdated.
Revision	The revision number of an attachment. When you create a new revision, the revision number increases by one.
Link Ver	Link Version: Indicates the version number of the owning entity, such as Purchase Orders (POs) and Technical Material Requisitions(TMRs).
Id/ Filename	The ID of a hyperlink or the name of a file attachment.
Title/Description	The title of a hyperlink or the description of a file attachment.
Stat	Status: Indicates the status of an attachment. If the Stat checkbox is selected, the attachment is active.
Owner	The user who is the owner of a hyperlink attachment. If the attachment is owned by a PO or a TMR version, the Owner field is empty.
Ext Visible	Externally Visible: Indicates the attachment is visible in external systems, such as the Supplier Portal.
Links	Indicates whether the attachment is linked to or from another entity, such as a PO or a TMR.
Url	The URL of a hyperlink attachment.
Customer Column 0–Customer Column 9	Multipurpose fields for storing company specific RFQ attributes.

Field	Description
RFQ Id	The unique ID of a RFQ. Based on the Project RFQ Number Setup Method defined in the s50030 Project Purchasing Setup screen, the RFQ Id is generated automatically by the system or you can manually define the ID.
Supplier Selection Method	The method by which suppliers are added to an RFQ. You can select one of the following: Manual: To manually add a supplier to the RFQ. For more information, see Add a supplier to an RFQ. Contact List: To add a supplier to the RFQ only through approved contact lists defined in the s50053 Contact Lists screen. For more information, see Assign a contact list to an RFQ. Any: To add a supplier to the RFQ either manually or through an approved contact list.
Assigned Contact List(s)	The ID of a contact list assigned to an RFQ. If multiple contact lists are assigned to the RFQ, then the IDs of all the assigned contact lists are listed in the Assigned Contact List(s) field.
TMR Number	The ID of a TMR related to an RFQ.
Purchase Order Code	The purchase code related to an RFQ. The purchase code is used for grouping POs. The valid values are defined in the s50009 Purchase Codes screen.
RFQ Process	The ID of a bidding process followed for an RFQ. The valid values are defined in the s50058 RFQ Process screen.
Version	The version number of an RFQ. The version number can start with 0 or 1 depending on the settings in the d0073 ERM System Settings dialog. When you reopen an RFQ, the version number increases by one.
Round	The number of negotiation rounds created for an RFQ. In the d0073 ERM System Settings dialog, in the Purchasing tab, in the Round Starts At field, you can define the starting round number for an RFQ.
Title	The title of an RFQ. The title is used along with the value in the RFQ Id field to identify the RFQ.
Discipline	The ID of a drawing discipline related to an RFQ. The valid drawing disciplines are defined in the s20015 Drawing Disciplines screen.
Project	The ID of a project related to an RFQ. You can assign different projects for each RFQ position if required.
System	The ID of a system related to an RFQ. You can update the System field only if a value is defined in the Project field. You can assign different systems for each RFQ position if required.
Legal Entity	The ID of a legal entity responsible for an RFQ.
Site Id	The ID of the main site to which the items in an RFQ are delivered. If a site is defined for the project related to the RFQ, then the value in the Site Id field is the default site defined for the project, otherwise you can manually select the required site ID. If some of the purchased items are required at a different site, enter the details of the site at the position level.
Language	The ID of a language in which an RFQ is created. The default value in the Language field is the default language set up for AVEVA Enterprise Resource Management. The valid languages are defined in the s00004 Languages screen.
Technical Handler	The ID of a user responsible for the content of an RFQ.
Buyer	The ID of a user responsible for purchasing the items in an RFQ. When creating a new RFQ, the default buyer is the user who created the RFQ.
Manager	The ID of a user responsible for managing the procurement process.
Reviewer	The ID of a user responsible for the review of an RFQ. You can update the Reviewer field only if the Review Required checkbox is selected.
Approver	The ID of a user responsible for approving an RFQ and initiating the bidding process for the required goods and services.
Sent for review date	The date when the current revision of an RFQ was sent for review.
Submitted for approval date	The date when the current revision of an RFQ was submitted for approval.
Approval Group	The ID of an approval group related to an RFQ. The members of the approval group are responsible for approving the RFQ. The valid approval groups are defined in the s00051 Approval Groups screen.
Workflow Approval Engine	The workflow approval engine related to the approval workflow of an RFQ. The values are Work Tasks and WWF.
Approval Date	The date when the current revision of an RFQ is approved. The Approval Date field is automatically updated when the RFQ is approved.
Rejected	Indicates an RFQ was rejected by the assigned approver. The Rejected checkbox is automatically updated when the approver rejects the RFQ.
Reason for changes	The reasons for the changes to an RFQ.
Reason for rejection	The reason for the rejection of an RFQ.
Review Required	Indicates a review of an RFQ is required before the RFQ is submitted for approval.
Required on Site At	The date when the materials in an RFQ are required on site. In the d0073 ERM System Settings dialog, in the Purchasing tab, in the General section, if the Required on Site checkbox is selected, then the Required on Site At field is a mandatory field for the approval of the RFQ.
Delivery Required At	The date when the materials in an RFQ are required to be delivered at the location set in the delivery terms.
External status	The external status of an RFQ. The status is automatically updated through the workflow actions. When you issue an RFQ, the status changes from NEW to ISSUED. The NEW status indicates that the bidding process is not initiated for the RFQ yet. The ISSUED status indicates that the bidding process is initiated for the RFQ.
Internal status	The internal status of an RFQ. The status is automatically updated through the workflow actions. There are three statuses: Create/Change: For new or reopened RFQs. Approval: For rejected RFQs or RFQs submitted for approval. Ready: For approved RFQs.
First Issue Date	The date when an RFQ was issued for the first time.
Pre-awarded	Indicates the items in an RFQ are pre-awarded and for each RFQ position a supplier is decided. If the Pre-awarded checkbox is selected, you cannot make any updates to the RFQ. If you want to update a pre-awarded RFQ, access the RFQ in the s50020 Followup on Request for Quote screen, ensure you clear the Pre-awarded checkbox, and reopen the RFQ in the s50019 Request for Quote screen to make the changes. For more information, see Reopen an RFQ.
Pre Awarded at	The date when the RFQ follow-up is issued. The Pre-Awarded at field is automatically updated when the RFQ follow-up quotes are released.
Pre Awarded by	The user who issued the RFQ follow-up. The Pre-Awarded by field is automatically updated when the RFQ follow-up quotes are released.
Attachments	Indicates attachments are related to the RFQ or the RFQ positions.
Email	Indicates the current version of an RFQ is sent as an email to the invited suppliers.
Issue Date	The date when the current version of an RFQ was issued.
Version Raised Date	The date when the selected version of an RFQ was raised.
Published on Supplier Portal	Indicates the latest version of an RFQ is published in the Supplier Portal.
Published Version	The latest published version of an RFQ in the Supplier Portal.
Published At	The date and time when the latest version of an RFQ was published in the Supplier Portal.
Expires At	The expiry date and time for an RFQ in the Supplier Portal. After the expiry date, bidding is prevented regardless of the RFQ status.
Unpublished version	The latest unpublished version of an RFQ from the Supplier Portal.
Unpublished on	The date when the latest version of an RFQ was unpublished from the Supplier Portal.

Field	Description
Tender Required By	The last date to receive tenders from the invited suppliers. To submit an RFQ for approval, ensure a value is defined in the Tender Required By field.
Tender Valid To	The date till when the quotes from the suppliers are considered valid. To submit an RFQ for approval, ensure a value is defined in the Tender Valid To field. The Tender Valid To date cannot be earlier than the Tender Required By date.
Tender Public At	The date and time when a supplier releases the follow-up to a buyer.
Delivery Term	The ID and description of a delivery term related to an RFQ. The delivery term defines the trade contract responsibilities and liabilities between a buyer and a supplier. If a language is not defined for the selected delivery term, you cannot submit the RFQ for approval.
Delivery Location	The physical location where the responsibility of the purchased goods are handed over from a supplier.
Payment Term	The ID and description of a payment term related to an RFQ. The payment term is an agreed term between a company and a supplier, related to the payment of the invoice amount in a PO. If a language is not defined for the selected payment term, you cannot submit the RFQ for approval.
Att	The name of a contact person from the buyer company, whom the invited suppliers can contact for details. When creating a new RFQ, the default contact person is the user who created the RFQ.
Street 1	The first street line of the address to which a supplier sends the bids.
Street 2	The second street line of the address to which a supplier sends the bids.
City	The name of a city or a town to which a supplier sends the bids.
Postal code	The postal code or ZIP Code to which a supplier sends the bids.
Country	The ID of a country to which a supplier sends the bids.
Country Name	The full name of a country selected in the Country field.
State/province	The code to identify a state or a province within a country.

Field	Description
Remark	The comments related to an RFQ.
Header text	The header text used in the printout of an RFQ. You can manually enter the required text in the Header text field or use the RFQ Texts functionality. For more information, see Add header text to an RFQ.
Appendix text	The appendix text used in the printout of an RFQ. You can manually enter the required text in the Appendix text field or use the RFQ Texts functionality. For more information, see Add appendix text to an RFQ.

Field	Description
Std Text Id	The ID of a standard text as defined in the s40004 Project Standard Texts screen.
Transfer	The concept for which a standard text is defined. The valid concepts are TMR, RFQ, PO, PA, and ALL.
Text	The additional information related to an RFQ.

Field	Description
Contact List	Indicates a supplier was added to an RFQ through a contact list.
Bid status	The status indicating the progress of the proposal given by a supplier.
Supplier	The ID of a supplier invited to place a bid for the items in an RFQ.
Supplier Name	The company name of a supplier invited to place a bid for the items in an RFQ.
Temporary Supplier	Indicates the supplier is marked as a temporary supplier. You cannot award orders to a temporary supplier. Before you purchase goods from a temporary supplier, ensure you clear the Temp Supplier checkbox in the s50013 Contacts screen to mark the supplier as a permanent supplier.
Att	The name of a contact person from the supplier company to whom the RFQ will be sent, emailed, or published.
Shipping Time (Days)	The number of days required to move materials from the delivery location to the assigned site.
Email Recipients	The email address of the contact person from the supplier company. The email addresses in the Email Recipients field are added to the CC field in the emails sent to the supplier.
Can Access Portal	Supplier Portal: Indicates the contact person is granted access to the Supplier Portal.
Submitted through Portal	SPF: Indicates a supplier has created a follow-up in the Supplier Portal.
Email Sent	E: Indicates the latest version of an RFQ is emailed to the supplier.
Can Quote	Indicates a supplier can submit quotes for an RFQ.
Address	The ID of an address for a supplier.
Type	The type of address defined for a supplier.
Street 1	The first street line of the address of a supplier.
Street 2	The second street line of the address of a supplier.
City	The name of a city or a town related to the address of a supplier.
Postal Code	The postal code or ZIP Code related to the address of a supplier.
Country	The code to identify a country related to the address of a supplier.
State/Province	The code to identify a state or a province related to the address of a supplier.

Field	Description
On PA	On Purchase Agreement: The ID of a purchase agreement related to an RFQ position.
Line Type	The line item category related to an RFQ position. Line type is used to organize different RFQ items in specific position intervals using the line numbering setup defined in the s10023 Procurement Position Number Setup screen. The valid line types are defined in the s50054 Procurement Line Types screen.
Position	The unique number to identify individual positions within an RFQ.
Version	The current version number of an RFQ position.
Item Id	The ID of an item added as an RFQ position. If the value in the Material Category (MC) field of the item is various material (V) or subcontract task (SC), the Item Id field is empty.
Description	The description of an item added as an RFQ position.
Material Category	MC: The ID of a material category related to an item in an RFQ position.
Standard Material Id	The ID of a standard material in an RFQ position.
Quantity	The required quantity of an item in an RFQ position.
Unit	The unit of measure for the value in the Quantity field.
Project	The ID of a project related to an RFQ position.
System	The ID of a system related to an RFQ position. You can update the System ID field only if a value is defined in the Project field.
Site Id	The ID of a site where the item in an RFQ position is delivered.
Requires Quote	RQ: Indicates the invited suppliers are required to provide a quote for an RFQ position in order to submit a quote for the entire RFQ. If the Requires Quote checkbox is cleared, the supplier can omit the quote for the RFQ position.
Product and Service Code	The product and service code related an RFQ position.
Material Preparation	The ID of a material preparation milestone that specifies which preparation template is used for a material.
Material Preparation Description	The description of the material preparation milestone that specifies which preparation template is used for a material.
Drawing Id	The ID of a drawing related to an RFQ position.
Various Id	The ID of a various material added as an RFQ position. A various material is not available in any of the material catalogues.
Doc related to pos	Document related to position: When documentation is required for an ordered item, the value in the Doc related to pos field is the RFQ position number of the document added as an RFQ position. The documents are delivered along with the purchased items.
External status	The external status of an RFQ position. The status is automatically updated through the workflow actions.
Attachments	Indicates that documents are attached to an RFQ position. The attached documents are available in the Attachments tab.
Placement On Report	The order in which an RFQ position is printed in an RFQ report. The Placement On Report field has two values: First and Last.
Activity	The ID of the activity for which the item in an RFQ position is required.
Activity Start Date	The date when an activity is scheduled to start.
Start date correction	The integer value indicating the number of days by which the start date of an activity is postponed or preponed.
Required On Site At	The date when the item in an RFQ position is required on site. In the d0073 ERM System Settings dialog, in the Purchasing tab, in the General section, if the Required on Site checkbox is selected, then the Required on Site At field is a mandatory field for the approval of the RFQ.
Delivery Required At	The date when the item in an RFQ position is required to be delivered at the location set in the delivery terms.

Field	Description
Drawing ID	The ID of a drawing related to an RFQ position.
Description	The description of a drawing related to an RFQ position.
RV	The revision number of a drawing related to an RFQ position.

Field	Description
Position text	The additional information related to an RFQ position. The text appears in the printout of an RFQ. You can manually enter the required text in the Position text field or use the RFQ Texts functionality. For more information, see Add text to an RFQ position.
Technical Specifications	The detailed technical specifications related to an RFQ position.
Reason for changes	The reason for the changes to an RFQ position.

Field	Description
External resource	The ID of an external resource assigned to a subcontract task. The valid resources are defined as an external resource in the s00021 Resource Definition screen.
Subcontract Order Type	The ID of a subcontract order type related to a subcontract task added as an RFQ position. The subcontract order type determines how the price of the purchased resources is stated in the POs, that is, whether a unit price or a fixed total price is applied to a subcontract RFQ position.
Fixed Price	Indicates the price stated for a subcontract RFQ position is fixed, that is, the fixed price calculation method is used to calculate the costs for the subcontracted task.
Subcontract start	The date when a subcontract task is scheduled to start.
Subcontract end	The date when a subcontract task is scheduled to end.
Estimated duration	The estimated number of hours required to execute a subcontract task.
Contact person	The ID of a user from the buyer company, who is the primary contact for a subcontract task. The company providing the purchased services can approach the contact person for details.

AVEVA Enterprise Resource Management

s50019 Field descriptions

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s50019 Field descriptions

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